Position will be open until filled. GENERAL PURPOSE: Performs a variety of clerical duties relative to area of assignment; provides secretarial support to assigned departmental personnel; prepares and processes various types of documentation; performs data entry; maintains departmental records and files; and perform other related duties as assigned.
PRIMARY DUTIES AND RESPONSIBILITIES: Provides information, customer service, and/or referrals to the public. Answers, screens, and directs incoming calls; documents and distributes requests for service. Greets and directs visitors to appropriate City departments, personnel or partners. Responds to general inquiries regarding departmental operations, policies, programs, and/or services. Gathers and compiles data; prepares and/or generates various types of reports. Performs data entry; updates and maintains departmental records, files, and/or databases. Provides clerical support and assistance to assigned departmental personnel. Updates and maintains departmental calendars; schedules/coordinates appointments and meetings. Organizes and prepares materials for meetings, speaking engagements, fairs, and/or other functions. Prepares, processes, copies, files, and distributes correspondence and other documentation. Conducts a variety of routine accounts payable, accounts receivable, and/or payroll tasks. Prepares bank deposits; balances and maintains petty cash. Assists in ordering departmental supplies and equipment; obtains vendor quotes/bids as required. Collects, processes, and distributes incoming and outgoing departmental mail. Performs other routine or specialized duties relative to area of assignment as required. Hours: Monday through Friday, 9:00 am to 6:00 pm. Regular and timely attendance is required. Other duties as assigned. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma or equivalent; and one year general office experience; or an equivalent combination of education and experience.
Required Licenses or Certifications: A Texas Driver License with a good driving record is required. Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure. A skilled typing test is required (35 wpm with 90% accuracy). Required Knowledge of: General office principles, practices, and equipment. Standard computer software applications. Records management principles and standards. Basic bookkeeping and accounting principles. Customer service standards and protocol. Required Skill in: Coordinating and performing a variety of general clerical duties. Providing secretarial support to assigned departmental personnel. Preparing correspondence, reports, and/or other types of documentation. Performing accurate data entry and updating/maintaining departmental records and files. Establishing and maintaining cooperative working relationships with other staff, City departments, outside agencies, and the general public. Physical Demands / Work Environment: Work is performed in a standard office environment. Subject to sitting for extended periods of time, standing, walking, bending, reaching, climbing step ladders, and lifting of objects up to 25 pounds. Exposure to potentially irate members of the public is involved. Job postings may be withdrawn at any time at direction of the City Manager.
