The "Internet of Things" (IoT) is expected to grow to $19 trillion over the next 10 years as 50 billion devices are brought online. Aeris is at the forefront of this industry, building networks and applications to enable Fortune 500 clients to fundamentally improve their businesses. Headquartered in Silicon Valley with offices in Chicago, London, Delhi, and Tokyo as well as other markets, we rank among the top ten cellular providers for the IoT globally. We power critical projects across energy, transportation, retail, healthcare and more.
That's where you come in! As Office Administrator, you will help make sure our San Jose Office is a top-notch environment for our employees as our business grows and evolves. This role will be a critical element in providing general office management support for the San Jose facility and its associated employees.
Who are we looking for? We need someone who thrives in making order out of chaos and enjoys keeping the trains running on time, someone who can prioritize multiple demands while also learning and growing. A key element to a thriving office is thriving employees, so you will help keep the environment healthy in a variety of ways.
The role offers access to some of the most brilliant minds in the industry, and the opportunity to build and elevate a thriving company – in an environment that values innovation, autonomy and integrity. A few things to know about us: We do things differently. As a pioneer in an industry poised to reshape every sector of the global economy, we can't settle for another company's tried and tested template. Innovation is the key to our success and it's reflected in everything we do: from product design to corporate wellness. We are owners. Strong managers enable their teams to figure out how to solve problems. You will be no exception and will have the ownership and autonomy needed to be truly creative. Values are essential. We believe in doing things well – and doing them right. Integrity is a core value here: you'll see it embodied in our staff, our management approach and growing social impact work (we have a VP devoted to it). We walk the walk on diversity and inclusion. We're a brilliant and eclectic mix of ethnicities, religions, industry experiences, sexual orientations, generations and more – and that's by design. We see diverse perspectives as a core competitive advantage. Career elevation. Create platform for growth where employees can take ownership of their opportunity and make it their own. Grow with the company and elevate your career. Responsibilities: Own the environment of our San Jose office space to improve upon it to make it a consistently stellar home for our employees, both by bringing your own flare as well as by collaborating with employees Assist with planning and executing impactful office events Manage catering deliveries while upholding our health and wellness values Manage vendor and catering relationships Coordinate with building management for maintenance work orders initiating new requests, following up on open work orders and scheduling of general office maintenance Ensure all break room, amenity and convenience areas are well kept, maintained and fully stocked each day Order general office supplies, break room disposables and coffee/tea products Provide direction to and receive visitors as needed and in adherence to Aeris policies Perform clerical duties including, e.g., Legal mailings, mailbox routing, data entry Work within set parameters and protocol to provide on-site support to the CEO Ad hoc tasks as needed Frequent interaction with the Executive Administrator to the CEO and the IT Support team Requirements: 4+ years of office administrator/coordinator experience, or other applicable experience Remarkable organizational skills and attention to detail Experience with supporting c-suite executives Soft skills! The ideal candidate is collaborative, self-motivated, responsive, creative, positive in the face of challenge, and a fast learner Excellent communicator, an active listener, solutions based, and provides clear/concise communication in-person and via email Strong ability to execute work with a diversity, equity, and inclusion lens, with a remarkable ability to develop a sense of belonging for a broad range of people Intense sense of integrity and excellent judgement, with an ability to handle confidential information with discretion Strong sense of ownership and responsibility, and the ability to work autonomously Proficient in Microsoft Office and Adobe This is an in-person position requiring attendance in the office Aeris walks the walk on diversity. We are a brilliant mix of varying ethnicities, backgrounds, religions, cultures, sexual orientations, gender identities, ages and professional/personal/military experiences – and that's by design. Different perspectives are essential to our culture, innovative process and competitive edge. Aeris is proud to be an equal opportunity employer.
