Office Admin Specialist

Job Title: Office & Admin Specialist

Experience: 6 years

Location: Minnesota MN

Duration: Full Time

Job Description: Procurement Activities: Support RAR procurement activities of the department by finding vendors who source needed items processing PCard and UMarket orders for all departmental personnel.
Order all animal feed for RAR facilities and handle special feed orders as requested by investigators.
Manage office supplies including ordering them for the Business Office.
Order and distribute replacement scrubs and reusable lab coats as needed.
Assist with returning items or problems that arise with items ordered.
Solve problems related to feed and supply deliveries as needed. This includes communicating issues to the Business Operations Manager and all impacted departmental staff.
The Cage Inventory Oversight Source and order all PPE maintained in the Cage inventory area partnering with UMarket administration as needed.
Mentor/Train backup staff on ordering processes
Backup and Other Duties Process cage cards when additional support is needed.
Process special services billing when additional support is needed.
Participate on special projects as assigned such as updating manuals writing SOPs or creating job aids etc.
Requirements Required Qualifications: High school diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
Demonstrated competency in basic Microsoft Office and Google Suite applications
Demonstrated experience with general office equipment copiers scanner/fax machines and printers.
Demonstrated excellent time management skills and the ability to independently meet deadlines in a fastpaced environment
Must be detail oriented.
Preferred Qualifications: Experience working in a University office setting
Familiarity with ERP systems such as PeopleSoft
Equipment Maintenance