Manager, Periop Logistics

OHSU is proud to be designated a Magnet hospital by the American Nurses Credentialing Center. Just 9 percent of U.S. healthcare organizations hold this designation. We pride ourselves in not only serving our community with the highest of accolades but also pushing a multifaceted mission that strives for excellence within the OHSU Culture. OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization: Full Time Benefits Covered 100% for full-time employees and 88% for dependents $25K of term life insurance provided at no cost to the employee Several retirement plans to choose from! – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b, 401a and 457b) 8 paid holidays per year Substantial Tri-met and C-Tran discounts Tuition Reimbursement Annual Raises Employee discounts to local and major businesses Childcare service discounts Growth/Development Opportunities We want you, apply and work with us today! The OR and MSPU Materials Manager is responsible for driving cross-funtional efficiencies throughout the Perioperative Services supply chain and to identify & implement process improvement initiatives that support the organizational goals of Perioperative Services and Logistics. The Manager is reposnisble for evaluating, developing and implementing best practice systems, tools and processes that provide OHSU with the ability to manage and improve inventory and service levels. This is to be accomplished through constant communications with key stakeholders, development of the team, goal & objective setting with staff and key stakeholders, standardization of departmental processes and comprehensive progress reporting.
Specifically, the OR/MSPU Materials Manager and their staff will ensure that medical/surgical inventories are in stock, on order, and available from the distributer and direct suppliers. This manager is also responsible for ensuring proper stocking levels, space allocation and product location management while maintaining OHSU high standards of customer service.
The OR/MSPUMaterials Manager works closely with the Logistics Warehouse Manager to coordinate all existing systems and processes to optimize performance in the inventory management arena while taking advantage the latest tools, trends, and technology in the industry. The manager develops reporting that provides insight on the progress and performance of the Perioperative Services supply chain (inventory levels, inventory accuracy, fill rate, stock out rate, customer satisfaction, etc.) and acts on data to identify, document, implement and monitor process improvements. The OR/MSPU Materials Manager is proactive and takes best practices to other clinical inventory areas.
Responsible for ensuring that communication and coordination between Logistics Distribution operations and other OHSU departments (Value Analysis, Sterile Processing, HFS, Physician leadership, Billing/revenue Cycle, etc.) operates effectively and efficiently, positively impacting customer service and OHSU's bottom line.
Process Improvement and Control Responsible for overseeing and improving departmental inventory control processes to ensure that ultimately, each is operating efficiently and effectively. Work closely with Logistics Warehouse/Distribution Manager, Value Analysis Manager, OR Business Manager, Sterile Processing Manager, HFS Leadership, Perioperative Services Director, Logistics Surgery Supervisor to develop and implement processes, standards, and improvement initiatives which will ensure that the OR/MSPU Inventory is following best practices in inventory management and meeting or exceeding customer expectations. Manage and coordinate distributor relations and programs as needed. Inventory Management Continually monitor stocking levels on items, demand forecasting,, inventory value, stock-outs, fill rates, inventory turns, and lines received to ensure that the OR/MSPU Inventory has the right product at appropriate quantities to satisfy our customer's needs while eliminating redundant items or inflated quantities. Also ensures that new products being introduced to the OR/MSPU are on hand and available from the distributor/supplier prior to implimenting the change. Ensures robust backorderand management and works together with Logistics on Sub approval process. Works in collboration with Logisitcs on recalled items. Ensures that recalls are completed in timely manner. Manager is accountable for Pyxis supply cabinet functionality and accuracy of the inventory at procedureal areas (MSPU). Manger has overall accountability for Implant tracking process. Manager is accountable for yearly Phsysical inventory preperations and success as well as 'mini' inventory ( consistent cycle counts ) schedules and outcomes. Personnel Management Responsible for ensuring the each area has the appropriate level of trained personnel to meet or exceed customer service expectations. Responsible for hiring, firing, and training of departmental personnel. Must effectivly communicate expectations with departmental staff through individual performance evaluations, counceling, and staff meetings. Assist staff with individual development plans by utilizing the GROW conversation process.. Develops staff knowledge base with regards to inventory best practices, supply chain management, and acts as an inventory management resource/mentor to staff members.Manager will support assistant manager on all issues related to staff and improving their work/life balance and growth. Financial & Accounting Management Prepare/approve Oracle requisitions for replenishment, as well as maintaining a close relationship with the Surgery Buyer, supply distributors, customers, and Value Analysis Committee. Must be able to meet or exceed fiscal goals on a monthly basis and is accountable for justifying any variance to senior management. Continually monitor/review inventory accounting flow to ensure all transactions are being posted to the proper accounts. Maintain inventory accounts/average costs. Responsible for reporting on savings and continually tracking key performance indicators. Planning Engages the team in and sets the strategic direction within the functional departments within his/her responsibility. Works closely with the Director of Logistics and other Logistics Leadership to define, develop, and pursue, long range goals of Logistics and Perioperative Services as a whole. Other Projects as assigned to support Perioperative Services goals Bachelor's degree in Business, Supply Chain Management. Minimum of 7 years Supply Chain Management leadership experience in a healthcare/clinical environment. Working knowledge of hospital materials management distribution systems. Must have a broad based knowledge of Supply Chain Management in a clinical/procedural environment and understand how this impacts the success and performance of the organization. Must have a working knowledge of clinical products and their use within an OR environment. Must understand concepts including Just-In-Time inventory programs, Par Level Management, and Economic Ordering Quantity theories. Must be able to develop Return on Investment, possess excelent analytical and problem solving skills, as well as excellent customer service charictoristics such as communication, professionalism, and follow through. Must be able to effectivly communicate program goals to all levels of staff, management, and stakeholders. Must have strong organizational skills, with the ability prioritize workload and manage multiple projects simultaineously. Must have the ability to use tact and diplomacy to maintain effective working relationships. Must be able to utilize Microsoft Office to include Word, Excel, Access, Powerpoint and Project. Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole
Must be able to perform the essential functions of the position with or without accommodation
MBA in Healthcare Management or other business field. Experience with and understanding of large ERP systems and associated interfaces. Lean Process Improvement and other change management knowledge AHRMM (registered), CSCP Certified, PM (registered) Salary Range: $74,194 - $118,539 DOE
Normal business hours, limited travel. Manages operation from within a hospital environment, with frequent meetings throughout the OHSU campus. Normal office environment requirements, desk time, conference rooms, tours of warehouse and hospital. Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at or .