Manager, Payroll And Benefits

Manager, Payroll and Benefits Location Washington, DC (Southwest Federal Center area) : Duties In consultation with the Director, Payroll and Benefits, plans the day-to-day functions and responsibilities controlled by, assigned to, or associated with the Department, as well as the miscellaneous administrative activities thereof. Coordinates with and keeps senior management informed of all relevant workplace issues and initiatives, specific work activities, and policy, procedural, and process initiatives or changes. Ensures appropriate after-action reviews are conducted and corresponding program enhancements are made. Maintains familiarity and compliance with, and established standards for, all applicable legal requirements, House Rules, Committee and CAO policies and procedures, as well as specific Business Unit and Department practices and procedures. These include, but are not limited to: The Personnel Policies and Procedures for the Officers and Inspector General, as well as the supplemental policies and procedures thereof; CAO Work Schedule Policies; Systems Development Life Cycle (SDLC) process; Project Plans and Budget Formulation Instructions; Overtime, Part-Time and Temporary Pay Processing Guidelines; and the CAO Records Retention and Equipment Liability policies. Assigns/utilizes resources and assembles teams to ensure that sustaining activities and projects are successfully completed in a timely manner. Conducts daily reviews; monitors, evaluates, and validates the work of subordinate staff. Completes individual performance plans, evaluations, and coaches and mentors employees, recommending appropriate training. Addresses employee conflicts and initiates disciplinary or performance-based actions as appropriate. Advises staff on how to use financial systems/software to code and enter transactions and gather information. Ensures deadlines and customer service standards are met and all core responsibilities are appropriately distributed and completed in a timely manner. Prepares and presents financial information and/or briefings to stakeholders as needed. Informs senior management of unusual problems and unanticipated constraints of resource requirements in a timely manner. Prepares recommendations for improvements, modifications, and/or enhancements to assure responsiveness to changing requirements. Establishes and maintains a positive working relationship with auditors. Provides timely responses to audit recommendations by developing appropriate corrective actions, including timeframes for completion.
Primary Duties/Responsibilities:
1.) Instruct and Train the payroll team on professional and quality customer service. Respond to customers needs timely.
2.) Implements appropriate actions based on analytical findings. Uses results of research to increase effectiveness, support leadership direction, and/or solve organizational issues.
3.) Prepares recommendations for improvements, modifications, and/or enhancements to assure responsiveness to changing requirements.
4.) Provides general assistance, coordination, guidance, and recommendations, and receives adequate instruction, feedback, and guidance from senior Business Unit management regarding sensitive and confidential issues. As directed by senior management, represents the Department and/or Business Unit in meetings and staff conferences both within and outside the offices of the CAO.
5.) Develops, implements, and modifies internal workplace policies, standards, procedures, practices, and communication programs. Oversees the development and distribution of program documents and materials.
6.) Manages new and ongoing sustaining work/programs, to include the implementation, tracking, measurement, and quality control thereof.
7.) Establishes and maintains a positive working relationship with auditors. Provides timely responses to audit recommendations by developing appropriate corrective actions, including time frames for completion.
8.) Manages special limited-term projects and initiatives assigned to the Department through their completion.
9.) Coordinates the assistance of other CAO, contractor, and/or House support services to ensure operational requirements are met.
10.) Ensures financial reports and records are prepared and managed in compliance with applicable laws, rules, and regulations
Requirements Conditions of Employment USAJobs Conditions of Employment Qualifications Minimum of a Bachelors Degree in a relevant discipline and 10 years of relevant experience. CPP Preferred. Minimum of five years in specific experience with Leadership and managerial/supervisory experience working with teams of three or more staff to include effective use of employee performance plans and evaluations, coaching and mentoring techniques, and appropriately addressing employee conflicts and disciplinary actions. Experience in effectively interviewing and assessing job applicants. Working knowledge of federal payroll and benefits programs, including applicable rules, regulations, and enrollment and claims forms. Ability to establish and maintain administrative, quality control, and measurement criteria and processes. Ability to develop, implement, and maintain internal workplace policies, standards, procedures, and practices. Ability to organize and assign multiple tasks and activities simultaneously, ensuring their timely and accurate completion. Working knowledge of and experience using various automated office systems and software programs. Knowledge of the legislative environment, the House, and the operations thereof. Knowledge of payroll administration, operations, and processes, including pay calculations. Ability to analyze, interpret, and present data, including reconciling and troubleshooting as needed to ensure data integrity. Knowledge of records keeping technologies, systems, and best practices for record retention Ability to review, understand, and retain knowledge of applicable legal requirements, House Rules, Committee and CAO policies and procedures, and specific Business Unit and Department practices and procedures. General working knowledge of all aspects of the Department, and a general understanding of the Business Unit and Office of the CAO at-large. Ability to evaluate viewpoints and proposals and recommend appropriate solutions/changes. Ability to handle sensitive and confidential matters (both personal and operational) with tact and exercise judgment and discretion. Ability to successfully complete and apply applicable training, technical and otherwise. Ability to work effectively as part of a team or independently. Organizational skills and attention to detail. Knowledge of and ability to understand general management theories, concepts, principles, and applicable employment laws. Ability to lead and mentor staff and work with other managers and offices. Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated using a structured interview process.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Resume
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Qualified candidates please submit your resume online by following the instructions in this link.
Agency contact information CAO Human Resources Phone Address CAO 441 2nd St Washington, DC 20515 Next steps Qualified Candidates will be contacted directly.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Resume
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency Open to the public