Manager Hr & Payroll Services

Scheduled Hours 40 Position Summary The Operations & Facilities Management Department at Washington University School of Medicine is committed to delivering a comprehensive range of services to support the medical campus.


We oversee maintenance and operations for 65 buildings, covering more than 10.1 million gross square feet of space. This includes the 11-story, 609,000-square-foot neuroscience research building, which houses one of the worldâ™s highest concentrations of neuroscientists. Our responsibilities include operational and administrative support, strategic planning, and project management.


Furthermore, as the School of Medicine continues to expand its presence both on and off campus in areas such as teaching, clinical care, and research, our team remains instrumental in ensuring the seamless delivery of clinical care, advancing research initiatives, and facilitating educational endeavors.


Responsible for the overall management of the Operations and Facilities Management Department's (OFMD) administrative services function which include Payroll and Human Resources. Directs, manages, plans and coordinates all aspects of Human Resources to include payroll, employment, compensation, administration of benefits, employee relations, and establishing best practices for a large department of over 550 employees. Job Description Primary Duties and Responsibilities
Plays a critical role in the Departmentâ™s recruitment and hiring practices to ensure standards are met. Reviews and coordinates with WUMS Human Resources any action regarding salary adjustments and job classifications.
Serves as primary liaison to WUSM Human Resources department regarding job classifications and compensation issues. Assists administration and management with the development of job descriptions for new or reorganized positions. Ensures that new positions are approved/budgeted, with proper documentation and posting. Screens applicants as requested. Works with administration and management to develop appropriate job postings and assists with recruitment efforts, coordinating with WUSM Human Resource office as appropriate. Reviews/places job postings and ads for open positions as needed. Reviews management and administrative recommendations regarding new hires and transfers, reviewing qualification of applicants and employment offers for adherence to Departmental and University guidelines. Recommends starting salary for new hires, considering qualifications, Departmental guidelines, and internal equity. Verifies references as requested by administration/management for new positions. Ensures documentation for required certifications, licensures, etc. are obtained as required for position. Reviews staff recruitment packages, offer letters, and terminal notices to ensure standards are met. Initiates, develops, and directs Departmental orientation and training programs for staff. Coordinates with new hires to attend WUSM new employee/manager orientation. Coordinates WUMS training regarding employee relations issues, VISA issues, WUMS policies, etc.
Oversees and coordinates payroll in collaboration with services provided by Central Payroll for the Department ensuring appropriate payroll and appointments are completed and approved by the deadlines. Continuously monitors, directs, and analyzes payroll operations throughout the Department. Acts on behalf of the Department when establishing processes for streamlining procedures and workflow for payroll processing and reporting. Directly supervises HR Generalist.
Directly supervises staff. Responsible for selection and development of staff. Counsels, evaluates, disciplines, and discharges personnel when necessary. Evaluates processes across each service area for payroll and human resources to ensure efficiency and maximum automation. Recommends and implements processing improvements for payroll and personnel functions. Makes recommendations regarding compensation adjustments. Compiles data, prepares, and analyzes special complex reports for the Associate Vice Chancellor, Associate Dean and the Director, Continuous Improvement related to pay equity, gender equity, minority reporting, and appropriate staffing levels as required.
Assists administration and management by providing expertise, guidance, and resolutions in complex personnel issues in conjunction with WUSM Human Resources. Handles extremely sensitive and confidential employee relation matters. Plays a critical role in avoiding risks.
Provides guidance and expertise in dealing with complex and difficult personnel issues. Handles extremely sensitive and confidential employee relation matters. Seeks guidance and input from WUSM and general counselâ™s office as appropriate. Reviews termination recommendations in conjunction with WUSM Human Resources. Coordinates with WUSM for administration and management training in the appropriate handling and documentation of employee relation matters. Periodically reviews employee evaluations and provides training and advice to management as needed. Establishes processes to ensure timely completion of employee evaluations. Conducts exit interviews if requested by administration and management. Serves as administration liaison to Departmentâ™s employee recognition committee.
Develops and maintains guidelines and procedures related to payroll, employee relations, and compensation to ensure consistency of practices across the Department and compliance with University guidelines and external regulatory agencies.
Recommends, develops, and implements policies and procedures for payroll and human resource matters. Ensures consistency with University and Medical School policies and guidelines, and compliance with external regulatory agencies. Develops and implements training for new managers regarding appropriate policies, procedures, and best practices for employee relations. Monitors and reviews individual requests for FMLA, tuition reimbursement, and workerâ™s compensation in conjunction with WUSM Human Resources making recommendations and taking appropriate action as necessary. Develops and implements procedures to ensure appropriate licensures and credentialing for faculty and staff. Serves as an interface between University Human Resource Offices and the Department for interpreting policies and seeking clarification as warranted. Ensures compensation practices meet FLSA standards in conjunction with WUSM Human Resources Office. Provides direction to the Departmentâ™s Directors, Senior Managers, Managers, and Supervisors with regard to compensation guidelines. Preferred Qualifications Masterâ™s degree and minimum 5 â" 7 years senior management experience. Operations experience. Detailed knowledge of HR policies, procedures, and compliance requirements. Expertise regarding management of human resources, payroll, and overall personnel management. Accountability and leadership experience in all aspects of Human Resources must be demonstrated, along with the ability to exercise appropriate discretionary judgment in a politically sensitive environment. Must effectively lead and develop staff. Must have the ability to establish effective working relationships in the absence of direct authority. Ability to interact with individuals at various levels including physicians, senior university staff, hospital and health system executives and employees. Ability to manage multiple tasks. Strong written and verbal communication skills and excellent organizational and planning skills. PC software knowledge including Microsoft Office skills. Ability to demonstrate the core values of Professionalism, Respect, Integrity, Dedication, and Excellence. Ability to present in front of groups of up to 550 employees clearly and engagingly. Ability and desire to be on-site daily to interact with employees. OFMD is a 24/7 operation and may require occasional early morning or late evening meetings. Required Qualifications Bachelor's degree in human resources or related field and three years of experience in human resources, general payroll, accounting, administration, training or Workday, or an equivalent combination of relevant education and experience.
Grade G12 Salary Range $57,300.00 - $97,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ .
Accommodation If you are unable to use our online application system and would like an accommodation, please email     or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.
Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â" fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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