Long Term Substitute Secretary

Job summary
Long Term Substitute SecretaryLocation: Willimantic, CTOrganize, coordinate, schedule and perform office functions at a school location
Job seniority: entry level
Responsibilities
• Serve as secretary to the Principal/Administrator and coordinate communications between administrators, District and site personnel, parents, students and the general public• Train and provide work direction to clerical personnel and others as assigned• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations• Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines• Perform secretarial and clerical tasks of a varied nature where thorough knowledge of school regulations and systems that require frequent exercise of independent judgement as provided by the Principal• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters• Serve as secretary and provide administrative assistance to the Principal; Make, schedule and arrange appointments, meetings and conferences; independently compose letters, memoranda and bulletins as directed• Serve as contact and reference source for staff, students, parents and the public• Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products• Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities
Requirements
• High School Diploma, Associate's Degree in related area, preferred• 5+ years secretarial experience• 5+ years related experience preferred• Ability to communicate ideas and directives clearly and effectively, both orally and in writing• Effective, active listening skills• Ability to work effectively with others• Organizational and problem-solving skills• Bilingual candidates encouraged to apply
Key Skills Needed
• Communication skills• Organizational skills• Time management skills• Computer literacy• Attention to detail