Logistics/Accounting Administrative Assistant

Job summary
Provide administrative support in finance/accounting department for designated site location(s).Demonstrate a high degree of confidentiality, strong organizational skills, and ability to multi-task.Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.
Job seniority: entry level
Responsibilities
• Provide day-to-day finance/accounting administrative support at designated site location(s).• Manage site internal and external communications related to finance/accounting.• Review operating statements, work accurately with numbers and recap information when needed.• Create, run, assemble, and analyze reports from various applications for leadership review.• Identify and escalate data or financial discrepancies.• Process payments, invoices, and investigate discrepancies.• Produce and assemble materials and documents needed for meetings and presentations.• Manage mail and review expense reports.• Coordinate finance meetings with other departments.• Transcribe and/or compose letters, memos, and meeting minutes.
Requirements
• Minimum - High School Diploma or GED.• Excellent phone and communication skills, good typing, and filing skills.• Ability to proactively problem-solve and work independently.• Self-motivated, able to organize, prioritize, plan and meet deadlines.• Proficient in Microsoft Office with the ability to learn new computer skills.• Ability to write reports and correspondence.• Desired - Associate Degree in business, accounting, or finance.• 1 year administrative assistant experience.
Key Skills Needed
• Confidentiality• Organizational skills• Multi-tasking• Communication skills• Typing• Filing• Problem-solving• Independence• Self-motivation• Time management• Microsoft Office• Report writing