Full job description Initial Posting Date:
04/17/2024 Application Deadline:
04/24/2024 Agency:
Department of Justice Salary Range:
$3,619 - $4,998 Position Type:
Employee Position Title:
Legal Assistant - Trial Division (Salem) - Multiple Vacancies Job Description:
The Oregon Department of Justice's Trial Division
is growing! We are seeking to hire multiple dedicated legal professionals as a Legal Assistant for the Civil Litigation Section and Corrections Litigation Unit in our Salem Legal office. This position offers a hybrid schedule which requires a minimum of 1 day in office and up to 4 days remote work. Note: Training will require additional days in the office. Legal Assistants are responsible for supporting the section attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in this busy litigation environment. If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.
Job Duties (in part)
Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.
Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.
AND
Must have and maintain a valid Oregon Driver's License.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills, Experiences, and Attributes
Ability to prioritize a large workload and balance competing deadlines.
Work collaboratively as a team.
Flexibility and adaptability with change and shifting priorities.
Organization and consistency with work.
Ability to communicate clearly and efficiently.
What's In It For You
Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
Permanent, full-time employment in Salem, Oregon.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Excellent medical, dental, and vision benefits.
Pension and retirement programs.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
For more information about our benefits, you can learn here
.
Application Process
The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age, or disability, and is committed to workplace diversity.
Click "Apply" and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact . Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance, click HERE.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
Phone:
Fax:
