Legal Administrative Coordinator Location Hybrid remote in Dallas, TX : Department: Legal Our Company Promise We are committed to provide our Employees a stable work environment with equal opportunity for learning and personal growth. Creativity and innovation are encouraged for improving the effectiveness of Southwest Airlines. Above all, Employees will be provided the same concern, respect, and caring attitude within the organization that they are expected to share externally with every Southwest Customer. : Southwest Airlines promises to provide Employees with equal opportunity for learning and personal growth. The Legal Administrative Coordinator supports the Labor & E m ployment and Labor Administrative T eam wh ich facilitates and administers Collective Bargaining Agreements, Work Rules, Labor Policies, and Labor Strategy while advocating the Company's interests in grievance proceedings and meetings with labor unions . The Legal Administrative Coordinator oversee s personnel matters, and office/facility matters, and serves as the administrative support needed for the Legal Department . The Legal Administrative Coordinator is an organized collaborator and a strong communicator, ready to drive the future of Southwest Airlines. Additional Details The culture of Southwest Airlines means we embrace a flexible workplace and value the camaraderie, collaboration, and innovation that occurs when we come together and interact face-to-face at our vibrant Corporate Campus. This role is a hybrid position based out of our Corporate Campus in Dallas, TX, which requires Employees to work onsite on our Corporate Campus at least three days a week.?The Department designates the specific three days of the week Employees must work on-site. U.S. citizenship or current authorization to work in the U.S. required and no current or future work authorization sponsorship available . Southwest Airlines is an Equal Opportunity Employer.?We continue to look for opportunities to reflect the communities we serve, and welcome applicants with diverse thoughts, backgrounds, and experiences. Responsibilities Support various Department projects as appropriate and needed for the successful completion of department initiatives Assist and coordinate with internal resources and outside suppliers as needed to complete department projects Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals Assist in completing and submitting expense reports and invoice billing, as requested Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations Open, read, route, and distribute incoming mail or other materials and answer routine letters Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions Perform general office duties, such as ordering supplies, maintaining records management?database?systems, and performing basic bookkeeping work Prepare agendas and make arrangements, such as coordinating catering for luncheons, and for committee, board, and other meetings Open new matters in Legal tracking system May perform other job duties as directed by Employee's Leaders Knowledge, Skills and Abilities Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources Knowledge of principles and processes for providing Customer and personal services, including Customer needs assessment, meeting quality standards for services, and evaluation of Customer Satisfaction Skilled in understanding written sentences and paragraphs in work related documents Skilled in understanding the implications of new information for both current and future problem-solving and decision-making Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems Ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem Ability to shift back and forth between two or more activities or sources of information, including speech, sounds, touch, or other sources Education Required: High School Diploma or GED Experience Preferred: K nowledge of administrative/clerical procedures and systems such as managing files and records Entry level experience, developing skills and knowledge in: Administration/coordination of projects, programs, and events Licensing/Certification N/A Physical Abilities Ability to perform work duties from [limited space work station/desk/office area] for extended periods of time Ability to communicate and interact with others in the English language to meet the demands of the job Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job Other Qualifications Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986 Must be at least 18 years of age Must be able to comply with Company attendance standards as described in established guidelines Must be able to travel occasionally Pay & Benefits: Competitive market salary from $49,500 per year to $55,000 per year* depending on qualifications and experience. For eligible Leadership and individual contributor roles, additional bonus opportunities are available and awarded at the discretion of the company. Benefits you'll love: Fly for free, as a privilege, on any open seat on all Southwest flights (your eligible dependents too) Up to a 9.3% 401(k) Company match, dollar for dollar, of your eligible pay, per paycheck * Potential for annual ProfitSharing contribution toward retirement - when Southwest profits, you profit** Explore more Benefits you'll love: Pay amount does not guarantee employment for any particular period of time. **401(k) match contributions are subject to the plan's vesting schedule and applicable IRS limits ***ProfitSharing contributions are subject to plan's vesting schedule and are made at the discretion of the Company. Southwest Airlines is an Equal Opportunity Employer. Please print/save this because it won't be available after you apply. Job Posting End Date 02/01/2024
