Position title: Administrative Assistant II
Agency : Department of Central Management Services
Closing Date/Time: 06/03/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $6,005 monthly; Full Range $6,005 - $8,678 monthly
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
***A RESUME IS RECOMMENDED FOR THIS POSITION.*** This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 37766 POSITION SUMMARY The State of Illinois Department of CMS, Division of Learning and Professional Development is seeking to hire an Administrative Assistant. This is a fast-paced talent development support function role, working with sensitive and confidential information. The person selected for this position will frequently work with various tasks. The ideal candidate would have a strong background in human resources, training, organizational development, or talent development. This candidate must have the ability to work independently to ensure critical deadlines are met. This candidate must multi-task many priorities occurring simultaneously and must have the ability to demonstrate attention to detail with emphases on strong professional writing skills. The ideal candidate will also have knowledge of Microsoft Word, Excel, PowerPoint, and database programs as these will be used frequently in this position.
CMS Learning and Professional Development is focused on a positive work culture through teamwork, collaboration, creativity, and innovation. We offer learning and development opportunities through instructor-led, on-demand, and live-webinar opportunities for employees at all levels of their career. Through professional development, we work to help engage and retain an inclusive, highly qualified and diverse workforce statewide. We invite all qualified candidates to apply!
POSITION ESSENTIAL FUNCTIONS Under administrative direction of the CMS Chief Learning Officer, functions as a staff assistant performing a variety of staff assignments some of which may be of a sensitive nature. Serves as the Learning & Professional Development Office's main contact for Learning Management System (LMS) data entry, functionality, and reporting. Assists in the administration and coordination of all Learning and Professional Development Programs. Conducts and performs highly complex and specialized studies, reports, and special projects for the Learning & Professional Development office, frequently of a highly sensitive nature. Performs liaison work between agencies and Department of Central Management Services (CMS) LPD program serving as the general inbox and phone line administrator. Interprets, discusses, and explains Learning & Professional Development programs to interested groups. Performs other duties as required or assigned that are within the scope of the duties enumerated above. MINIMUM QUALIFICATIONS Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. Requires two years of professional experience in a public or private organization. PREFERRED QUALIFICATIONS Prefers two (2) years' professional experience gathering data and creating reports. Prefers working knowledge of the Microsoft Office Suite Software applications, including Word, Excel, PowerPoint, SharePoint, and/or Access. Prefers extensive knowledge using effective organization, time management, and communication skills. Prefers two (2) years' professional experience with enterprise-wide personnel systems. Prefers two (2) years' professional experience in professional writing. Prefers a nationally recognized human resource related certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human resource Management – Certified Professional). Prefers some college. CONDITIONS OF EMPLOYMENT Requires completion of a background check and self-disclosure of criminal history. Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties. Requires the ability to use agency materials/equipment (i.e., mobile phone, laptop, etc.). Requires ability to travel in the performance of duties. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. ABOUT THE AGENCY Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.
BENEFITS PACKAGE CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:
Monday-Friday work schedule Flexible work schedules in several program areas (flexible time and hybrid) Health, life, vision, and dental insurance 12 Weeks Paid maternity/paternity leave Pension Plan Deferred Compensation, and other pre-tax benefit programs Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually) Paid State holidays 13-14 days annually If this opportunity appeals to you, please apply today!
Work Hours: 8:00 A.M. - 4:30 P.M. MONDAY - FRIDAY
Work Location: 401 S. Spring St Springfield, IL 62704
Agency Contact: CMS Human Resources
Marta Crews
Email:
Job Family: Leadership & Management
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in using the "View Profile" link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the for State employees and review the Non-State employees: on – click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
