Job Summary: The University of Wisconsin Law School seeks a conscientious, diligent, amiable and detail-oriented candidate to serve in this role that will support student, alumni, and faculty events. This position will serve as the administrative support and coordinate a variety of events that support the vision and mission of UW Law School. This position will provide support for events held by a number of departments including External Affairs, Admissions, and the Dean's Office. This position will be under the highly motivated and supportive External Affairs Department and will work closely with the events team within the External Affairs Department to successfully implement a large portfolio of events. This role will provide logistical, budget, communication, and administrative support for several small and large annual events that highlight a number of different strategic interests.
Duties as the Faculty Events Manager will include:
1. Performs on-site event set-up and clean up and may perform basic custodial duties.
2. Greets customers/guests, assists with registration, answers questions, and provides routine information, prepares name badges and other related event materials, referring more complicates issues to appropriate entities.
3. Assists with scheduling logistics and securing resources for vendor services.
4. Gathers, maintains, and later distributes accurate event data and records.
5. Assists with the creation of promotional materials and resources for events.
6. Guides and trains student workers
7. Develops, writes, and edits online communications, webpages, and emails.
8. Manages the inventory of merchandise, consults with the Event Associate Director about new items, order more inventory when necessary, work with vendors and manage online store.
9. Assists with other duties deemed necessary to the day-to-day operation for External Affairs, including income and expense reports, research, data collection and other duties.
10. Management of logistics and support of Law School External Affairs events and meetings.
Responsibilities: Assists with event planning, set-up, execution, and documentation to ensure events meet customer needs. 20% Performs on-site event set-up and clean up and may perform basic custodial duties 15% Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities 30% Assists with scheduling logistics and securing resources for vendor services 15% Gathers, enters, and maintains accurate event data and records 10% Assists with the creation of promotional materials and resources for events 10% Guides and trains student workers Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education: Preferred
H.S. Diploma
Qualifications: Required:
Exceptional organizational skills and attention to detail.
Administrative or customer service experience in a fast-paced environment with competing demands.
Demonstrated written and verbal communications skills for diverse audiences.
Strong computer skills, including Microsoft Office applications and ability to learn other software applications.
Preferred:
Experience in events and/or event planning.
Experience in a higher education setting.
Work Schedule: Office hours are usually 7:45am - 4:30pm, Monday - Friday with a 45 minute lunch break. Schedule is somewhat flexible, and minimal night or weekend hours may be needed depending on specific events (i.e. homecoming, graduation, etc.)
Work Type: Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration: Ongoing/Renewable
Salary: Minimum $17.00 HOURLY
Depending on Qualifications
Additional Information: This vacancy is being announced simultaneously with the Law School Event Manager job number 297715; please note that only one vacancy exists. Having two job postings allows the Law School to consider candidates with different credentials for this position. Please review job number 297715 and apply for one or both positions in which you qualify.
How to Apply: Applicants must apply through the Jobs at UW website () by submitting a cover letter and resume by the consideration date.
Contact: Kelly Hallmark
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title: Event Planning Assistant(DS026)
Department(s): A45-LAW SCHOOL/LAW-EXTERNAL AFFAIRS
Employment Class: University Staff-Ongoing
Job Number: 297719-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
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