Uses skills as a seasoned and experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a chair, director, or a higher level administrative operations professional or manager. Perform short- and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.
The Administrative Lab Coordinator will be a key administrative team member in facilitating and overseeing the day-to-day operations of the shared facilities and space logistics in the building for the Department of Pediatrics faculty, research labs, research staff and appointed volunteers. The incumbent will work under the guidance of the Research Manager and Division Administrators and work closely with the Director of Laboratory Research for Oakland. Responsibilities Function as a resource/project manager Acts as department representative for special projects related to department facilities; actively participates on committees and meetings. Provide faculty support for group activities (candidate interviews, floor meetings, conference room, etc.) May assist with maintaining and updating space inventory. Work with facilities, vendors, and any outside persons dealing with the floor maintenance or lab interactions. Act as the liaison for the research labs and the building management team, including submitting and following through on facilities work orders. Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies for running labs safely. Responsible for managing shared lab purchasing, allocating shared lab purchases, and working with each individual lab in reconciling purchase orders. Facilitate vendor outreach for issues with shipments or missing/damaged items and return Facilitate equipment procurement, receiving, drop-off, and installation and repair Assist with Emergency Action Plan Track and facilitate MTA's and interactions with consultants or outside labs. Serve as equipment custodian, being point of contact for service maintenance contracts for shared equipment. Responsible for communicating and coordinating repairs with various vendors Conducts regular periodic rounds to inspect areas for security, fire, and accident hazards and takes appropriate action as required, including reporting infractions of fire, and building codes, building rules and other building irregularities to management. Works with Division Administrators on HR coordination tasks. Oversee new hire personnel paperwork and act as the liaison between lab members and HR. Responsible for purchase orders for shared lab materials, scientific equipment, office supplies & services, and negotiates the best prices for supplies and addressing any issues with orders. Process reimbursements on behalf of faculty, as needed May assist with Asset Custodian duties. Coordinate Training, education and planning for faculty and lab occupants. Provide training on procurement and other campus systems. Perform Other duties as assigned The final salary and offer components are subject to additional approvals based on UC policy.
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