Internal Business Systems Administrative Assistant

Job summary
Provide administrative support across the organizationServe as the first point of contact for visitorsHandle administration tasks accurately and timely
Job seniority: entry level
Responsibilities
• Assist in billing clients and preparing month-end statements• Prepare internal payroll bank reconciliations• Assist with administrative duties and engagement letters• Meet administrative deadlines• Assist with marketing efforts of the firm• Welcome and direct visitors• Answer and forward phone calls• Update appointment calendars and schedule meetings• Coordinate pick-up and delivery of express mail services• Contribute to team effort
Requirements
• Strong technology skills• Proven working experience in similar roles• Proficient at managing multi-line phone system• Ability to deal with clients professionally• Proficient with Microsoft Office Suite• Ability to handle confidential materials• Solid written and verbal communication skills• Resourceful and proactive• Organizational and multitasking abilities• High school degree with 2 years of administrative experience
Key Skills Needed
• Telephone Skills• Verbal Communication• Microsoft Office Skills• Listening• Professionalism• Client Focus• Organized• Informing Others• Handles Pressure• Phone Skills• Time Management