JOB DESCRIPTION: Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department's daily operations.
SUPERVISION: Directly supervised by the Director of Human Resources.
TYPICAL PHYSICAL DEMANDS: R equires stooping, bending, reaching, kneeling and ability to move 25 pounds. Requires the use of office equipment including the printer, copier, fax, computer, calculator and telephone.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Provides secretarial/clerical assistance for work meetings and human resource projects. Receives, reviews, prioritizes, and distributes correspondence. Interviews, screens, and refers callers; answers various inquiries personally; provides information on Center's services and functions; determines the nature of problems/complaints and refers to appropriate department. Orders, verifies receipt of, and maintains department's office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc. Composes and types letters, memos, notices, lists, and other materials; enter information on personal computer, composes and edits on screen, and prepares final copy of reports and correspondences. Compiles, copies, and completes data for administrative reports, and other documents. Develops, maintains, and updates the department's filing system. Keeps moderately complex records, to assemble and organize data, and to prepare reports from such records. Assist in reviewing submitted employment applications. Assist with the scheduling/coordination of interviews for qualified applicants with Department Directors/Managers. Maintains confidentiality of employee files and employment process. Posting and advertising open positions and assisting in the recruitment process. Manages and maintains employee files. Responsible for recordkeeping of time sheets with appropriate attachments/documentation. Responsible for monitoring providers CME requests and attendance. Monitor and processes payment for providers CME reimbursements. Assists in processing new employees, students, and volunteers with all required personnel. Performs other duties as assigned. MINIMUM QUALIFICATIONS: Must be a graduate of an accredited high school or GED program. Two years technical/vocational school in Business Administration or three years' experience in this field preferred. Knowledge of modern office practices, procedures, methods and equipment. Computer knowledge in Microsoft Office (Access, Word, Outlook, Power point, Excel, Publisher etc.) Computer knowledge in graphs, charts, spreadsheets, etc. Bilingual in English and Spanish is preferred. KNOWLEDGE, SKILLS AND ABILITIES: Business English, spelling, and arithmetic. Must have excellent organizational and grammatical skills. Modern office practices, procedures, methods, and equipment. Carry out verbal and written instructions. Maintain confidentiality of information. Ability to manage time effectively and efficiently. Ability to work effectively and to deal tactfully with professional personnel as well as with the public. Project a positive and professional image of Gateway Community Health Center, Inc. Effectively communicate both orally and in writing in the English and Spanish language. Work flexible hours.
