CLASSIFICATION PURPOSE
The primary purpose of the Human Resources Assistant is to provide confidential and administrative, secretarial and varied support work for assigned department director, assistant director and other managers, involving complex work problems and situations requiring thorough familiarity with the operations of the county. JOB DUTIES Perform complex duties of an administrative nature in support of the Human Resources department, as directed. Type, compose, create, prepare, and complete a variety of correspondence, forms, records and other documents of confidential or sensitive nature, which require knowledge of departmental programs, policies and procedures. Process and maintain a variety of employment files and records, (e.g., job descriptions, benefit files, training attendance and registration) for the purposes of compiling pertinent employee information, ensuring accuracy of employees' records, maintaining eligibility for positions and complying with mandated requirements. Distribute documentation and retain records as appropriate. Process all incoming mail for the Commissioners and Human Resources offices. Assist with maintaining information in HR databases (e.g. position control numbers). Serve as a back up to the agency liaison. Assist with employment process (background checks and reference checks). Serve as a back up to new employee orientation, including verification of onboarding documentation and ensuring employees are knowledgeable of current practices and administrative processes. Perform record keeping and clerical functions for supporting department staff. Prepare a variety of reports and related documents (e.g. training tracking log) for providing documentation and information. Support assigned administrative and office personnel to aide with their functions (e.g. prepare training room, obtaining equipment requested, scheduling conference rooms, etc.). Answer telephone system for the purpose of screening calls, transferring calls, analyzing and responding to inquiries and/or taking detailed messages. Greet individuals entering the office for the purpose of responding to inquiries and/or directing individuals to appropriate location. Receive items within the office to ensure receipt and delivery to addressee. Attend staff/training meetings and seminars as directed. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions. Demonstrates regular, predictable, and punctual attendance. These duties are illustrative only and employee may perform some or all of these duties or other job-related duties as assigned. MAJOR WORKER CHARACTERISTICS
The requirements listed below are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office practices and procedures · skills in Word, Excel, Outlook, and PowerPoint to basic level and general office equipment · apply principles to solve practical, everyday problems · maintain accurate records · originate routine documents · prepare meaningful, concise and accurate reports · work as part of a team · handle routine telephone inquiries from officials and the general public · ability to deal with problems involving several variables in familiar context · use proper methods in gathering data · define problems, collect data, establish facts and draw valid conclusions · understand manuals and verbal instructions, technical in nature · carry out detailed but basic written or oral instructions · copy material accurately and recognize grammatical and spelling errors MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT
High school diploma or equivalent with 1-3 years of experience in an office setting. ADDITIONAL REQUIREMENTS
Must possess a valid Ohio driver's license.
Coursework or experience in typing and modern office practices/procedures preferred. SUPERVISORY RESPONSIBILITIES
N/A UNUSUAL WORKING CONDITIONS While performing the duties of this job, the employee is regularly required to stand, walk, sit, drive, use hands to finger, handle, grab, restrain, feel, reach with hands and arms, talk, and hear. The employee is exposed to, must negotiate, use, or work with or in the vicinity of portable fire extinguishers, mechanical handling equipment, the manner in which things are stored, and housekeeping, and moving trucks and vehicles. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. HOURS 7:30am- 4:00pm Monday – Friday; 30-minute lunch
FLSA Non-Exempt from Overtime
COMPENSATION $17.00 - $17.50 per hour
POSTING DATES Until Filled
EQUAL OPPORTUNITY EMPLOYER STATEMENT: The Miami County Board of Commissioners, including those agencies under other elected officials, is an equal opportunity employer and does not make employment decisions in a discriminatory manner based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disabilities that can be reasonably accommodated, or veteran status. The County complies with all applicable federal and state laws, rules, and regulations. This policy prohibits both discrimination based on any of the above-listed protected characteristics, retaliation against a person who opposes or complains about prohibited conduct, or participates in any way in the complaint, investigation, or reasonable accommodation processes.
