Hr Coordinator

Overview

MSA has an opportunity for an HR Coordinator at one of the following office locations: Baraboo, WI; Dubuque, IA; or Madison, WI . The Human Resources Coordinator assists in achieving departmental goals by supporting initiatives such as onboarding, employee engagement, data management, and internal communications. This role supports the planning and implementation of HR processes, programs, and initiatives to facilitate growth and employee engagement, including analysis, research, and process improvements.

Who we are & how we help

What does it mean to serve communities for over 100 years? It means doing the type of work that helps people raise a family, grow a business, engage with their neighbors, and enjoy a variety of unique, enduring spaces that form the fabric of "home."

MSA's roots reach back to 1919. What began with an entrepreneurial solo practitioner in Baraboo, Wisconsin, has grown into a robust and thriving company of over 400 employee owners conducting work across the country. As a 100% employee-owned firm, when we say we "own" our work, we mean it. We stand behind the quality of our designs, the integrity of our people, and the generations of client relationships we've formed based on trust, firm handshakes, and the belief that together - we can accomplish anything.

Core Values

Commitment to DEI

MSA seeks to provide a workplace where everyone can feel secure in bringing their authentic selves to work, where opportunities to learn and succeed are afforded to all, and in which diversity of perspective leads to an innovative and successful employee-owned firm.

Responsibilities

The work you may do
Provide comprehensive administrative support to the HR team, ensuring smooth operations and effective communication.
Respond promptly and professionally to requests from employees, addressing inquiries and concerns in a timely manner.
Facilitate the onboarding process for new hires, ensuring a seamless transition into the organization.
Assist with New Employee Orientation (NEO), helping new hires acclimate to company policies, procedures, and culture.
Coordinate career fairs, including logistics, scheduling, and promotional materials.
Organize and oversee National Intern Day activities, fostering engagement with interns and promoting the employer brand.
Aid in job postings and affirmative action program (AAP) outreach, ensuring compliance with relevant regulations.
Schedule interviews and manage communication between candidates and hiring managers.
Administer FMLA (Family and Medical Leave Act) and STPL (Short-Term Paid Leave) processes, ensuring compliance and providing support to employees.
Maintain records retention in Dynafile, ensuring accuracy and confidentiality.
Review and approve changes in the HRIS (Human Resources Information System) submitted by employees.
Perform data entry into the Learning Management System (LMS) to support training and development initiatives.
Process monthly invoices related to HR services and programs.
Assist with compliance efforts, including managing labor law posters, AAP, EEO-1, and Vets reporting.
Manage HR-related information on the company's Intranet, ensuring it remains up-to-date and accessible.
Generate reports and fulfill data requests for HR team, leaders, and other departments, ensuring accuracy and timeliness.
Represent HR in monthly administrative meetings, providing updates and insights on HR-related matters.
Qualifications

What you bring
Skills & Knowledge / Education & Experience: Bachelor's degree in Human Resources Management, Business, Psychology, or a related field; or four years of equivalent experience required
At least one year of experience working in an entry-level HR role preferred
Prior experience facilitating onboarding process for new hires preferred
Proficiency in MS Office products (Word, Excel, PowerPoint) and experience with Human Resources Information System (HRIS) software
Ability to maintain confidentiality in handling sensitive HR information.
Demonstrates a sense of urgency and service orientation in addressing HR needs.
Strong organizational and time management skills to handle multiple tasks efficiently.
Eager to learn, open to feedback, and takes ownership of work responsibilities.
The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role.

Benefits

Why MSA? We're glad you asked! Better Together - A collaborative work environment that promotes open doors, new ideas and honest opinions.
Multi-disciplinary Opportunities - As multi-talented people in a multi-disciplinary firm, we encourage everyone to follow their interests, seek new experiences and apply their skills where they feel most impactful.
We've Got Your Back - Support when you need it, independence when you don't. We're 400+ team members strong, operating as one cohesive MSA.
Passion & Purpose - We're passionate about what we do and proud of it! Join us to share inspirations, "geek out" and think big.
Pay & Perks - We offer competitive industry pay and a variety of perks - just a few of the things that make us uniquely MSA.
Communities of Practice - Our CoPs are our company think tanks and idea generators, the perfect means to regularly share, collaborate and learn together.
Work-Life Integration - Life doesn't stop when the work day begins. MSA supports our employees as professionals, parents, citizens and friends - with the understanding and flexibility to meet your obligations and balance your time.
Commitment to Learning - We support the professional aspirations of our employees with ongoing training options, tuition reimbursement opportunities, and the technology to keep us connected, creative and competitive.
Community Engagement - We give back to the communities in which we live, work and play. MSA employee owners are volunteers, educators, STEM outreach participants and event attendees, supported by dedicated corporate sponsorship and donations initiatives.
There's more! Eligible employees will also enjoy the following benefits: Quality Insurance Options - Medical, dental and vision coverage for you, your spouse or domestic partner and eligible dependents
Paid Time Off - All full-time employees will receive, at minimum, 17 days (that's 3+ weeks!) of paid time off in the first year alone.
Paid Holidays - MSA offers time off pay for 8 holidays in every calendar year.
Paid Parental Leave - Both parents will receive 2 weeks of paid time off and birth parents are eligible for additional paid time off under MSA's Short Term Paid Leave. The paid 2 weeks of time also applies to adoption and foster care placement.
Supplemental Insurance - MSA pays 100% for all employees to have life insurance, long-term disability insurance and short-term disability insurance.
Employee Stock Ownership Plan (ESOP) - MSA is an ESOP S-Corporation, which means that our company is 100% owned by us! Through the ESOP, eligible employees receive MSA stock in the form of company shares as a percentage of compensation, at no cost to the employee.
401k Retirement Savings Plan - Employees can also choose to participate in a 401k plan, with a generous employer match that is immediately 100% vested.
Short Term Incentive (STIP) - This program rewards employees who meet performance goals with a one-time annual STIP payment as a percentage of their eligible compensation - recognition of individual accomplishments and achieving organizational goals. STIP payments are awarded if MSA reaches its corporate financial plan for the year.

MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at ********

Equal Employment Opportunity/Affirmative Action Employer