Position: Administrative Coordinator
Location: Chestnut Hill, TN
Wage: $24.00
Shift: Monday – Friday, 8am – 5pm From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 — all while keeping the heart of "People Build Businesses" alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people.
While reporting to the Department Manager as the Administrative Coordinator, you will be responsible for office administration functions to include hiring hourly employees, on-boarding, payroll, and a variety of office functions as needed.
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What You'll Be Doing: Oversight of the employment, application, and interviewing process for hourly, plant employees. Maintains accurate and up-to-date recruitment and selection documentation. Assist in all employee relations issues, including pre-hiring testing, new hire paperwork. Review FTE Bi-weekly payroll and weekly temp payroll. Communicate promptly to Payroll about any change in personnel status. Serve as contact with Temporary Agency. Perform all data entry functions for the Temporary Workers to be paid accurately and timely. Communicate absences etc. with both Temporary agency and supervisors as reported. Maintain absentee reports for temporary employees. Conduct employee orientations. Processes all other paperwork involved in the hiring process. Follow up and ensure appropriate paperwork is on file. Coordinate annual employee performance reviews. Schedule yearly biometric screenings, mammogram screenings, and safety shoe truck events. Manage employee badges (issuance and deactivation). Manage company issued employees' personal lockers. Monitor employee issues such as timecards, attendance, and vacation schedules. Maintains training files for all employees including tracking any training (whether in-house or external) and completing certification forms for same. Comply with all company policies and procedures. Office related administration including personnel files, paperwork, personal leave requests. Answers employee's questions and properly advises them on the correct use of leave. Promptly resolves leave-related issues. Track hourly leave to include shift changes/ health assessments/ FMLA, Short- and Long-Term Disability. Answer the phone. Coordinates catering/luncheons arrangements. Keep the front office area organized, clean, and stocked. Obtain and distribute any mail or packages that are delivered. Provides visitors with secure Wi-Fi access upon request. Pages, locates, and provides such information needed to complete phone contacts. Keep mailboxes up to date. Continually updates and maintains Certificates of Insurance from adding, deleting and acquiring new certificates as needed from each vendor or their insurance carrier. Orders floral arrangements/gifts for associates as needed. Schedules shredding truck once a year or upon request. Orders and maintains all needed items for UPS/Mail Room. Print labels and send UPS packages as requested. Create, print labels, and schedule pickup for all FedEx small packages as requested by customer service dept. Be willing and able to modify, create, and keep track of all processes related to this role. Support Sonoco Performance System as required. All other duties as assigned. We'd love to hear from you if: Associate degree or equivalent experience Minimum of 1 year of previous hiring and office experience You have a "get it done" attitude and an urgency to resolve problems/tasks. To succeed in this role, you will need excellent written and verbal communication skills Working independently and managing multiple tasks simultaneously is needed. You need to have a working knowledge of our products and their quality requirements. Being reliable, having good initiative, being committed, and being quality focused is a must. Having the ability to effectively work with a team in a fast-paced environment is crucial to success. You will need to have the ability to read and understand manufacturing instructions. You will need to able to perform repetitious duties, including stairs and standing for long periods of time. You will need to have the ability to work quickly while maintaining a high level of craftsmanship and attention to detail. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.
