HHS - Administrative Assistant | Protection Strategies Inc. **$500 Referral Bonus** About Us: Do you want to make a difference? Do you want to join a diverse team supporting a unifying mission? PSI is always looking to enhance its staff with professional, talented individuals.
PSI is willing to sponsor candidates for Top Secret Clearance (for specific jobs that require it) Culture PSI's success is driven by our motto "People First, Mission Always." We put people first, and this starts with our team members. We treat everyone on our diverse team with respect, and we work hard to ensure everyone's success by providing leadership, training, mentorship, and development opportunities. Our competitive benefits and culture of integrity, professionalism, and excellence attracts top talent in the industry.
Missions Together with our federal partners, PSI is engaged in protecting critical assets by investigating and adjudicating personnel for secure and sensitive programs, protecting the resiliency of the Nation's essential infrastructure, and supporting the safe placement of unaccompanied refugee minors. We support the mission of our customers through trusted partnerships and by creating tailored solutions that meet their needs and overcome the challenges created by the ever-evolving landscape.
Workforce Diversity PSI has achieved and maintains one of the most diverse workforces in the country. 56% of our workforce is ethnically diverse and 53% of our workforce are women. This extends to our leadership team as well. 56% of our leadership team is ethnically diverse and 50% of our leadership team are women. At PSI, we do not talk about doing the right thing, we just do it.
About the role: The Administrative Assistant is to serve as general administrative help to Personnel Security Services Program and is responsible for overseeing and providing day-to-day support services in a wide area of administrative functions thus minimizing executive involvement on daily and routine administrative functions and inquiries.
Responsibilities: Independently manages team calendars through scheduling meetings, appointments, speaking events, staff meetings, etc. The incumbent must be able to make the appropriate judgment when committing resources for an appointment/event. Assure resources are briefed and have all documentation for the meetings in advance. Oversee and assist with day-to-day administrative functions of Program Support Center (PSC). PSC in the areas of logistics, office supplies, data gathering, researching information, preparing reports, briefings, charts, directories, memoranda, letters, presentations, etc. Serves as the liaison and coordinator for administrative functions and inquires that cut across PSC services and for conveying new administrative policies, procedures, and notifications to service organizations in a timely manner. Serves as point of contact for PSC document control through coordinating throughout the Directorates, EEO, and FOIA office on incoming and outgoing correspondence, directives, congressional, and FOIA inquires. Assist with coordination of PSC-wide events: for example, annual picnics, CFC, PSC all hands meetings, employee awards, plaques, and certificates while arranging for special accommodations as requested by attendees. Set-up and coordinate with contractors to provide training across PSC and assist program staff with training as needed. Functions as the property custodial officer for PSC immediate office. Provide general information and guidance in response to various inquiries from HHS, other Federal agencies and the general public . Respond personally or redirect inquiries to the appropriate office for response. Frequent to constant standing and walking throughout the workday. Other duties as assigned Qualifications/Requirements: Applicants selected for this position may be required to be vaccinated for COVID-19 absent a need for an accommodation. Must have a minimum of a high school diploma or equivalent AND a minimum of 3 years of experience working in program assistant and/or administrative capacity. Exceptional interpersonal, verbal and written communication skills Must be proficient in Microsoft Office Suite software (Word, Excel, and Outlook). Demonstrated attention to detail. Excellent analytical and problem solving skills. Excellent organization skills and the ability to multi-task. Ability to work independently and with minimal supervision. Ability to multi-task. Proficient written and verbal communication skills. Coordination of work activities with other persons and groups. Computer skills (Microsoft Office Suit). Ability to interact with representatives, executives, and director. Must be able to work in a fast paced and changing work environment. Must be able to obtain and maintain a Tier 4 Public trust government clearance which entails completing a criminal background check, credit check, employment verification, as well as a drug screen. Physical Requirements: Work is largely sedentary . Workspace is limited and sometimes in an "open" office environment subject to constant noise and distraction.
Company Benefits/Perks: Medical HSA + HRA Goodrx Telemedicine Dental Benefits Vision Benefits Basic and Voluntary Life and Ad&D Disability Products Employee Assistance Program 401(K) Retirement Plan Commuter Benefits Financial Advisor Tuition Assistance EEO Statement: All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Our company takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.
Our company maintains a drug-free workplace. All offers of employment will be contingent on applicant passing a pre-employment drug screen.
