Full job description Job no: 518734
Work type: On Campus
Location: Normal, Illinois
Title: Extra Help Obsidian Editorial Assistant
Division Name: Academic Affairs
Department: English
Job Summary The following list generally defines the scope of work of the Extra Help Obsidian Editorial Assistant, the primary support staff assisting the Editor in Chief (EIC) and Managing Editor (ME) with the publishing platform's administrative and management tasks.
assist EIC with customary day-to-day journal and publishing platform administration (such as scheduling meetings, attending and recording meeting minutes, keeping schedule for tasks and responsibilities, general research as needed, tracking software and miscellaneous renewals, managing Obsidian email) assists EIC with fundraising (including grant proposal writing, report writing, funding campaign development and management, attending Getting Word fundraising campaign meetings, and development and management of other funding opportunities like awards or contests) assists ME with promotions/publicity/marketing (acts as a public face of the publishing platform; coordinates online and social media presence, campaigns, and communications, e.g., newsletters; participates in conference appearances; helps find venues for advertisement and exchange ads; submits works for prizes and awards, e.g., Pushcart, IACA, CELJ, etc.) assists ME with day-to-day communication with authors, editors, board members, and Publications Unit staff assists ME with management of accepted submissions in Submittable and contributor communications assists ME with review and approval of all pre-publication proofs from authors and production assists ME with the coordination of production of the print journal with Publications Unit
The Obsidian Editorial Assistant works with a range of frameworks, software, and other platforms, including:
Submittable FileMaker Chicago Manual of Style (CMS) MLA citation format CLMP (Council of Literary Magazines and Presses) best practices and guidelines COPE (Committee on Publication Ethics) best practices and guidelines CAYUSE 424 & SP (ISU)/Grants.gov NYFA Source Microsoft Office Adobe Creative Cloud TouchNet Information Systems/UStore Wordpress SoundCloud Vimeo Salary Rate / Pay Rate $23.57 per hour
Required Qualifications Masters degree in English
Work Hours Extra Help can work up to 28 hours per week maximum. Position is expected to work between 2-4 hours per day, Monday through Friday.
Functional Expectations Must be able to complete the following with or without a reasonable accommodation:
1. Remain at a workstation for extended periods.
2. Move about in various locations across campus as needed to complete day-to-day work.
3. Effectively communicate on a daily basis.
Proposed Starting Date May 2024
Optional Applicant Documents Certification of Retirement Annuity (required for SURS annuitants only)
Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior
Special Instructions for Applicants Extra Help employees may only work up to 28 hours per week for all University employment. Employees are only paid for hours worked and do not qualify for most benefits including health insurance and retirement, with Illinois State University. However, Extra Help employees are eligible to participate in the University's supplemental retirement savings plans (403b). Applicable retirement information is provided at the time of hire. There is no guarantee that working as Extra Help will lead to or secure permanent employment. In addition, extra help employees may only work up to 900 hours total during their employment.
For full consideration, the application and all supplemental information must be submitted on-line. Please complete the entire employment application including the education and work history background. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Please be complete in the duties and responsibilities section for each position listed.
Contact Information for Applicants Breanna Crippen
Human Resources
Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at .
Application Opened: 05/16/2024 07:00 AM CST
Application Closes: 05/18/2024 11:55 PM CST
