Job Title: Healthcare Call Center Representative
Salary: $19-24 per hour DOE
Location: Treehaven
Openings: 2) Positions Available
Position Purpose:
The Contact Center Representative at Families Together of Orange County is a pivotal figure dedicated to delivering exceptional customer service. This role, reporting directly to the Contact Center Supervisor, focuses on efficiently scheduling medical and dental appointments, answering patient inquiries, directing calls, and facilitating effective communication with various clinic departments across three locations. In addition to playing a central role in the organization's Contact Center, representatives serve as key liaisons between FTOC and its customers, collaborating seamlessly with clerical services staff to support direct patient services. Their flexible and proactive "can-do" approach underscores their significance as the primary point of contact for patients, embodying the face and voice of FTOC.
Core Duties and responsibilities, include but are not limited to:
Efficiently handle a high volume of incoming calls in a timely manner.
Exhibit exceptional customer service skills.
Validate and update patient demographics, including insurance information, as needed.
Confirm patient appointments in accordance with the appointment policy.
Contact and reschedule appointments for no-shows as required.
Schedule, reschedule, and follow up on appointments across all service lines, as assigned.
Participate in outreach campaigns as assigned, actively contributing to community engagement and promoting the organization's services.
Set alerts for required information in the EHR.
Demonstrate the ability to prioritize and complete multiple tasks promptly.
Document information in a professional manner.
Educate patients on clinic scheduling rules, no-show policies, and rescheduling procedures.
Reconcile the daily schedule.
Uphold patients' rights by maintaining the confidentiality of personal and financial information.
Adhere to compliance rules and regulations to prevent fraud and abuse.
Collaborate with FTOC staff across various departments and specialties.
Attend necessary off-site and on-site meetings.
Perform additional duties as assigned by the supervisor or manager.
Education and Training: Completion of a certified Nutritionist training program.
Bilingual: Spanish (Required)
Qualifications, Skills, and Experience: High School Diploma or equivalent (GED) required.
Minimum 2 years of experience as Appointment Coordinator.
Bilingual: Spanish (Required)
Must be able to multitask in an extremely fast-paced environment
Have good computer skills along with attention to detail, be a confident and professional communicator and be responsive to internal and external customer needs in a personable manner.
Knowledgeable of an electronic health record (EHR) system
Families Together of Orange County (FTOC) is proud to be an equal opportunity employer. FTOC does not discriminate based on race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.
