Nursing Office of Research Administration (NORA) is looking for a detail-oriented self-starter to join their remote team as a Grants & Contracts Analyst . This person will provide dedicated professional-level sponsored funds management with specific responsibility for Pre-Award and Post-Award functions that include, but may not be limited to proposal preparation, submission, budget development, account reconciliations and oversight, budget projections, billing/invoicing, reporting, compliance, and closeout. They will work independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective and efficient functioning of sponsored funding. This is an exempt position.
Job Scope/Complexity Will work independently the majority of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.
Types of Sponsored Awards for which the position is Responsible. This position works independently and in collaboration with Sr. GCAs and budget analysts on a variety of simple to moderately complex level grants/contracts, including those from a variety of federal, state and foundation sponsors. These grants, contracts and awards may involve detailed budgets, sub awards, and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, subawards from other institutions on their federal pass-through grants and pharmaceutical company clinical trials.
Specific Duties & Responsibilities Partner with and act as final point of contact with departmental faculty and/or budgetary staff and Johns Hopkins University Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies. Understand and utilize institutional policies for Pre-Award grant process and sponsor guidelines. Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Associate Director and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines. Responsible for the timely preparation of proposal budget for Principal Investigator Review. Provide instruction, preparation assistance and support related to grant application procedures. Serve as liaison between research units, central offices and funding agencies. Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations. Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc. Manage all assigned grant submissions to ensure timeliness and accuracy. Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed. Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately. Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup. Oversee and direct all aspects of award management activities including monitoring and managing accounts, audits, evaluations and reporting. Provide information and direct assistance required to complete contract and grant closeouts, as needed. Special Knowledge, Skills, & Abilities Superior organizational and customer service skills. Knowledge of accounting and budgeting theory and practices required. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines. Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA. Technical Qualifications or Specialized Certifications CRA highly valued. Minimum Qualifications Bachelor's Degree. Two years of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied. Preferred Qualifications Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices. Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $93,500 Annually ($69,780 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
Exempt Status: Exempt
Location: Remote
Department name: Research Finance
Personnel area: School of Nursing
