Primary Responsibility: Provide support for the College of Leadership and Public Service while working under the direct supervision of the Manager of Budgets and Administration. Work with the graduate programs of the Institute for Sustainable Practice and the School of Public Policy at the Lipscomb Downtown Spark location.
Description of Tasks Performed Support students with all aspects of registration.
Coordinate and manage the graduation process for students.
Support director(s) in organizing special graduation events offered by the departments.
Class Logistics:
List classes in the Nexus course management system and reserve classrooms. Schedule and coordinate classroom reservations on-campus and at the Spark learning center with the appropriate support services such as the adjunct instructor, security officers, building managers, and IT/helpdesk technology providers. Manage class setup and A/V per instructor's needs. Order food when required. Be present on appropriate day class meets to assist with A/V issues or any other classroom needs of the students and/or professors. Keep snacks stocked and available for classes when needed. Organize handouts and/or marketing materials and gifts for the first classes of each new cohort. Manage textbook listings and purchases by coordinating with adjuncts, suppliers and students.
Execute arrangements for student travel experiences, including transportation, hotels, group meals, course materials, and processing student fees.
Apply department scholarships and discounts to student's accounts in the Sustainable Practice program maintaining clear communication with students, the Financial Aid Office, and the Business Office.
Work with the Director of ISP to schedule advising appointments and provide information to the students before the meeting.
Maintain student and alumni data collection and preservation.
Communicate to alumni about events and information about the college.
Support recruiting as defined by the graduate director(s).
Maintain continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
Manage the requests for two downtown classrooms, coordinating with others as needed.
Responsible for submitting personal and delegated credit card expenses through ChomeRiver credit card system.
Maintain organization in the supply room and lobby area.
Other duties assigned.
Candidate should also have the following: -A strong commitment to Christian higher education and particularly the work and mission of Lipscomb University
-Uncompromising ethical conduct and convictions
-Maintain a professional image at all times through actions and appearance
-Works independently and is self-motivated
-Works with others in a cooperative, collaborative manner
-Working knowledge of Word, Excel, Mac Computer or PC (Windows)
-Willing to become proficient in university software.
-Ability to handle multiple tasks at one time and stay focused
-Well Organized
-Strong attention to detail
-Ability to communicate well orally and in writing
-Confidentiality
-Adaptability
-Positive, eager and helpful attitude
Education Bachelor's Degree preferred not required based on experience Experience 1 to 3 years
