Department Summary
UCLA MATHIAS BOTANICAL GARDEN is a 7.5-acre garden, outdoor classroom, and research facility on the UCLA campus in Los Angeles, California. This living museum contains a diverse collection of plants from around the world. The goal of the Garden is to support the teaching and research activities of the campus, promote botanical knowledge and appreciation of nature to the UCLA community and public at large. Its diverse plant collections assist the teaching and research missions at UCLA while creating a tranquil environment within the urban surroundings. The Garden acts as a community gathering place for a wide variety of groups and through its own events promotes plant conservation, botanical research and horticulture.
Position Summary Reporting to the Director of the Botanical Garden, the Garden Administrative Officer is responsible for the management of administrative operations and serves as the department's primary liaison with the offices of the University, College Administration, and Division of Life Sciences. Incumbent's responsibilities include strategic planning, development, implementation and management of administrative structures, projects, and procedures in support of the mission and vision of the Garden. Major duties are to plan, direct, organize, and manage the activities of all business, financial, payroll, Human Resources, and operational functions for the Botanical Garden, Herbarium, Outreach and Education Program, and Venue rental operations. In coordination with the Garden Director, incumbent allocates and manages resources for business, purchasing, and financial needs. Will administer services including budgeting, preparation, and submission of grants, annual reports and fiscal closing responsibilities as well as accounting and fund management for all areas which includes the management of gift funds, contracts, grants, Sales & Services, and Garden Membership. Other responsibilities include supporting the Garden Director and other staff in the department; managing staff recruitment efforts; co-supervising Marketing Specialist with venue reservation and facility management; promote campus use of the Garden; review and propose new operating policies and procedures necessary to implement short- and long-range plans and goals; and work with the Garden Director to coordinate annual operating budgets. Incumbent is to advise the Garden Director on of University policies and procedures, provide input and feedback on the Garden's goals, objectives, and activities. Incumbent is to evaluate and take actions to improve department operations, recommends and implements solutions to difficult or unusual management or policy problems, and implements mandated budgetary goals. Incumbent is responsible for all staff payroll and personnel and provides administrative support for the recruitment processes along with any disciplinary processes. Incumbent will meet with the Assistant Dean and administrative officers in the Division of Life Sciences.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely manner. (Required) Strong knowledge of payroll and personnel practices, policies and systems and demonstrated experience in using UCPath. (Preferred) Ability to analyze financial information from multiple sources and to generate accurate and timely reports, and produce budgets including projections. (Required) Demonstrated skill in designing and implementing spreadsheet and database tools for financial and administrative purposes. (Required) Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among team members. (Required) Skill in designing and producing communication materials in paper and electronic form, including the World Wide Web, to convey complex information. (Preferred) Skill in making oral presentations to communicate complex and sensitive information. (Required) Demonstrated ability to manage the logistics of office operation. (Required) Ability to write clear, concise and correct memoranda, letters, and other materials. (Required) Knowledge of general purchasing procedures. (Preferred) Excellent strategic planning, leadership, organizational and visionary skills to manage an academic botanical garden. (Required) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation. Schedule
8 am to 5pm (4 days in person; 1 day remote)
Union/Policy Covered
99-Policy Covered
Complete Position Description About University of California Los Angeles
Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
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