Fiscal Analyst (Executive I)

Agency : Department of Human Services 
Opening Date: May 21, 2024 Closing Date/Time: 06/04/2024 
Salary:  Anticipated Salary: (Effective 7/1/24) $5,703 - $8,170 per month ($68,436 - $98,040 per year)
Job Type: Salaried 
County:  Sangamon
Number of Vacancies: 1
Plan/BU:  RC062
  This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 36938 Position Overview The Division of Family & Community Services is seeking to hire a Fiscal Analyst for the Emergency Food Assistance Program administered by the Bureau of Basic Supports. In a collaborative environment, this position's primary responsibility is the fiscal management and tracking of grants including budget revisions, payments, reports, etc.; performs onsite budgetary audits and reviews of funded providers; and serves as liaison to the Department's fiscal services staff and Central Budget Office.
Job Responsibilities Serves as the Emergency Food Assistance Program (TEFAP) Fiscal Analyst. Performs professional financial and compliance reviews of TEFAP Funds administered by the Bureau of Adult Services and Basic Supports. Maintains fiscal record keeping systems for TEFAP and functions as primary liaison for Specialized Services for the Bureau of Adult Services and Basic Supports. Assists with the contracting process and financial database and spreadsheet entry. Provides payment processing assistance to provider agencies. Assists in the close-out activity for TEFAP. Reviews Department policy and procedures as established by both Federal and State statutes and regulations to determine violations, non-compliance and detects significant irregularities in contract and vouchering procedures. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration. Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program. SPECIALIZED SKILLS: Of the one (1) year of professional experience, requires one year of experience working with federal and/or state grants, the utilization of budget appropriates by federal and/or state programs, drafting contract exhibits, and approving budgets.
Preferred Qualifications One (1) year of experience working with federal and/or state grants, the utilization of budget appropriates by federal and/or state programs, drafting contract exhibits, and approving budgets. One (1) year of professional experience working with the principles of government accounting systems, policies, and procedures relative to contract development while utilizing grant making systems, such as Community Service Agreement (CSA) Tracking System, and Systems Applications and Products (SAP). One (1) year of professional experience with budgetary responsibilities, such as, the development and review of budgets, review of payment documentation, and tracking expenditures at the grant award and grantee level while developing, installing, and evaluating new and revised methods, procedures, and performance standards for a public or private organization. One (1) year of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while creating contracts, multi-tasking, prioritizing, tracking the process of numerous contracts simultaneously. One (1) year of professional experience working with fiscal record keeping systems and functions for a public or private organization. One (1) year of professional experience working directly with providers, providing processing assistance and support and communication on policies, procedures, and grant requirements. Conditions of Employment Requires basic proficiency in Microsoft Excel, Access, and Outlook. *All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday - Friday, 8:30am - 5:00pm
Work Location:  823 E Monroe St, Springfield, Illinois, 62701
Division of Family and Community Services (20119)
Office of Adult Services and Basic Support (21961)/Bureau of Basic Supports (37625)
The Emergency Food Assistance Program (60289)
Springfield/Sangamon County
Agency Contact: Posting Group:  Leadership & Management; Social Services
About the Agency:  The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
This position DOES contain "Specialized Skills" (as that term is used in CBAs).
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year)10-25 Days of Paid Vacation time annually - (10 days in year one of employment)* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position)12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link:
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so. 
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 
Non-State employees should log in on the using the "View Profile" link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: