Field Service Administrative Assistant

Job summary
Field Service Administrative AssistantLocation: Kansas City, MOHigh School diploma or equivalent
Job seniority: mid-to-senior level
Responsibilities
• Type, revise, and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information• Proofread and edit documents for grammar, spelling, punctuation, and format• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail• Complete word processing as needed, including letters, memos, reports, and labels• Provide meeting setup, travel arrangements, light accounting, and other miscellaneous tasks/projects as needed• Preparing and maintaining construction project records and reports• Utilize spreadsheets to record, organize, and retrieve data• Create and maintain files of project documents using both hard copy and electronic means• Prepare project documents such as payment estimates, change orders, and other documents required during the administration of construction contracts• Review administrative submittals from contractors to ascertain compliance with state and federal wage standards and other contract requirements
Requirements
• Minimum 5 years of experience in office administrative and clerical work• Excellent verbal and written communication skills• Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment• Self-motivated, well-organized, and detail-oriented• Ability to handle confidential information• Skilled in the use of office equipment and software applications• Ability to perform basic mathematical calculations• Licensed to operate motor vehicles in accordance with applicable state law
Key Skills Needed
• Verbal and written communication• Proofreading• Organization• Attention to detail• Data entry and retrieval• Spreadsheets• File management• Project administration• Problem-solving