Job Description and Duties Under the direction of the Office Chief of Business Operations, Staff Services Manager III, the incumbent, Staff Services Manager II, has overall responsibility for managing, directing, organizing, and planning the Facilities, Logistics, Security and Building Safety operations. Specific responsibilities extend to having the overall responsibility to manage the programs of: Facilities Operations, Logistics Operations and Security and Building Safety Operations. Management duties include but are not limited to responsibilities for the Oakland District Office Building, which is approximately 684,000 square feet and occupies 2000 + employees and tenants, the 4-floor State Garage, a Traffic Management Center (24hr operation) and District Computer Data Center, and satellite field offices in nine Bay Area counties.
PARF# 04-4-0030 / JC-432261 Eligibility for hire may be determined by your score on the Staff Services Manager II (Supervisory)exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
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Working Conditions Position located in Oakland, Alameda County
Incumbent will work in a climate-controlled office under artificial lighting; however, due to unexpected heating and air conditioning problems, building temperature may fluctuate. The incumbent will also be required to travel between the District Office, Headquarters, and other districts throughout the district to attend meetings or trainings. Occasional overtime, night work, and overnight travel may be required.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New toState candidates will be hired into the minimum salary of the classification orminimum of alternate range when applicable. Special Requirements Include the following documents - Failure to include any of the items listed below will disqualify the applicant from being considered for the position: •Cover Letter
•State Application
•Statement of Qualifications – the SOQ is to be no more than two pages in size, 12 pt. Century Gothic font, describing how your work history and educational background make you the ideal candidate for the position. The SOQ questions need to be in number format as outlined below. Failure to include a SOQ will disqualify the applicant from being considered for the position.
Please answer the questions below in number order: 1.Demonstrate your leadership experience in delivering complex projects with external vendors and internal partners to successfully achieve planned goals and timely results.
2.Demonstrate your ability to negotiate and communicate effectively, both orally and in writing (e.g., writing technical reports, group presentations, public forums).
3.Demonstrate your ability to initiate and maintain positive an effective working relationship with internal and external partners and customers as well as serve in a consulting and coordinating capacity with other departmental functional areas.
4.Please describe your communication, leadership style and how you would communicate with various levels of management to keep them up-to-date and informed on the status of a project.
Possessionof Minimum Qualifications will be verified prior to interview and/orappointment. If you are basing your eligibility on education, you mustinclude your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted andmay be required upon appointment. Applicants with foreigntranscripts/degrees must provide a transcript/degree U.S. equivalency reportevaluation that indicates the number of units and degree to which the foreign courseworkis equivalent. Here is a list of evaluation agencies: . Please redactbirthdates and social security numbers.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Benefits to view the Benefits Summary for Civil Service Employees in the State of California.
Important Application Instructions The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-432261), PARF#04-4-0030 and title of the position (Staff Services Manager II) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Other - Cover letter is required.
