Expense Management Coordinator

Job summary
Seeking a detail-oriented and experienced Expense Management CoordinatorResponsible for managing and ensuring accuracy of accounts payable processContributes to overall financial health of organization
Job seniority: mid-to-senior level
Responsibilities
• Maintain incoming invoices and input them in A/P software• Request invoices from vendors when necessary• Ensure compliance with financial regulations and internal policies• Maintain positive relationships with vendors and resolve discrepancies• Set up new vendors and keep contact information up to date• Prepare and process invoice payments• Coordinate with vendors and employees for payment issues• Act as main point of contact for Leadership/Executive team for deposits• Post manual checks in accounting software• Issue refund checks and post them to patient accounts• Resolve bank reconciliation discrepancies• Assist with Month-End Closing procedures• Reconcile vendor statements and maintain accurate financial records• Manage credit card transactions• Assist with inventory management
Requirements
• Proven experience as an Accounts Payable Coordinator or similar role• Knowledge of accounting principles and practices• Familiarity with relevant financial regulations• Strong attention to detail and accuracy• Excellent organizational and time-management skills• Effective communication and interpersonal skills• Proficiency in accounting software and MS Office Suite• Ability to work independently and collaboratively• Bachelor's degree in Accounting, Finance, or related field preferred• 2+ years of experience in accounts payable or similar finance role