Executive Office And Admin Spec

Job summary
Executive Office and Admin SpecialistProvides overall administrative support to the Neurosurgery Administrative OfficeResponsible for financials/purchasing in the Department
Job seniority: entry level
Responsibilities
• Assist faculty in calendar management, development of presentation materials• Assist with department searches and assist with development, planning and execution of annual lectures• Manage 3-5 faculty academic and clinical/call responsibilities• Provides clerical and technical office support to a team of Neurosurgery faculty• Develop electronic documents, brochures, program fliers, posters, reports, and correspondence• Maintain/develop Google documents and department databases• Work with department administration regarding recommending standard department office equipment• Provide orientation and training to student employees and process departmental mass mailings• Administrates Department of Neurosurgery EFS activities• Operates and maintains general office equipment; consults with IT as appropriate• Orders, maintains and manages office supplies for the department• Participates in trainings, professional staff development and conferences• Maintains confidentiality• Completes other duties as delegated or assigned• Commitment to working with in a diverse population• Assist with developing communications for upcoming events and announcements• Collecting, distributing, and posting of print materials for departmental gatherings and special events, etc.• Additional project work as needed
Requirements
• High School Degree and four (4) years of related office/administrative support experience• Ability to prioritize and manage deadlines while handling walk-in traffic, phone lines, and e-mail• High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google Suite• Experience analyzing and interpreting reports and/or statistical analysis• Fiscal planning, tracking, and transaction processing experience• Manages work load independently and as part of a team and follows through on assignments• Demonstrated initiative, self-direction, and proactive problem solving• Excellent interpersonal oral and written communication skills• Good organizational skills and close attention to detail
Benefits
• 401(k)• Dental insurance• Employee assistance program• Employee discount• Flexible schedule• Flexible spending account• Health insurance• Health savings account• Life insurance• Paid time off• Parental leave• Professional development assistance• Retirement plan• Vision insurance