Executive Assistant To The Vice President Of Finance & Administration - Continuous Learning Opportun

We are hiring a motivated Executive Assistant to the Vice President of Finance & Administration to join our multidisciplinary team at State of Minnesota in Moorhead, MN.
Growing your career as a Full Time Executive Assistant to the Vice President of Finance & Administration is a terrific opportunity to develop key skills.
If you are strong in emotional intelligence, decision-making and have the right attitude for the job, then apply for the position of Executive Assistant to the Vice President of Finance & Administration at State of Minnesota today!

Executive Assistant to the Vice President of Finance & Administration Location Moorhead, MN : Job Details Working Title : Executive Assistant to the Vice President of Finance & Administration Job Class: Office & Administrative Specialist Senior Agency: Minnesota State Colleges & Universities Who May Apply: Open to all qualified job seekers Date Posted: 10/23/2023 Closing Date: 11/06/2023 Hiring Agency/Seniority Unit: Minnesota State University Moorhead Division/Unit: Finance & Administration Appointment Type: Unlimited; Full Time Work Shift/Work Hours: Day Shift; 8:00am - 4:30pm Days of Work: Monday - Friday Travel Required : No Salary Range: $19.87 - $26.89 / hourly; $41,530 - $56,146 / annually Classified Status: Classified Re-Posting: No FLSA Status: Non-exempt Telework Eligible: No Designated in Connect 700 Program for Applicants with Disabilities : Yes Make a difference in the lives of Minnesotans The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary This position provides confidential administrative support and executive assistance to the Vice President for Finance and Administration and the Associate Vice President for Finance and Administration/Campus Information Officer (CIO). The Executive Assistant requires a broad knowledge of programs, procedure, and policies to initiate, perform, and directs the tasks necessary for the effective management of the Finance and Administration division. When decisions are required outside of policy and procedure, this position can independently form solutions. This position assists with confidential information as it relates to labor negotiations and labor contract management. Other responsibilities include but are not limited to:
Administrative Support and Office Management Make travel arrangements for the Vice President for Finance and Administration and the Associate Vice President for Finance and Administration/CIO, completing conference registration forms and other travel related documents. Collaborate with the Vice President for Finance and Administration to regularly review division policies, propose revisions via shared governance, and ensure required compliance, timelines, etc. Recommend new processes and implementation to increase efficiency in the Finance & Administration division. Communicate needs, concerns, questions, and problems along with actions to be taken and objectives to be achieved. Oversee overall functioning of the Finance and Administration office to include purchasing, purchase orders, verifying amounts of bills, and requesting payment. Maintain budgets for the office. Assist the Finance & Administration division with preparation of purchase orders and payment of bills. Serve as the expert in the Finance & Administration division with preparation of Request for Proposals (RFPs) and contracts including, but not limited to, master service agreements, professional/technical service contracts, intra- and inter-agency agreements, and guest lecturer/presenter agreements. Provide assistance and make recommendations regarding contract amounts for master service agreements. Review RFP and contract submittals to ensure all required information is included. Interpret complex budget reports for use by the Vice President for Finance and Administration to manage the Finance & Administration division accounts and make budget recommendations. Calendar Management and Scheduling Manage the schedule and electronic calendars for the Vice President for Finance and Administration, and CIO. Prioritize meetings and anticipate scheduling needs. Schedule various individual meetings, committee meetings, and divisional meetings as requested. Assist in coordinating legislative campus visits. Communications Assert due diligence to understand the situations of employees, students, parents, and community members who contact the Finance & Administration office. Use comprehensive understanding of policies, procedures, programs, curriculum, services, and resources to work with appropriate departments or divisions to resolve these situations. Track trends and provide suggestions for improvements. Attend UPBC meetings and provide administrative support for the committee. Prepare agenda and information to be presented. Provide meeting summary and follow up on action items. Create annual report at the end of the academic year. Maintain the UPBC SharePoint site. Generate reports and key correspondence in response to requests for administrative information from the Finance and Administration division. Labor Relations Attend Meet & Confer meetings to prepare minutes. Distribute final copies to be signed by the University President and bargaining unit leaders. Assist with confidential information as it relates to data and tasks assigned to the Vice President for Finance and Administration by the Minnesota State system office. Prepare confidential correspondence related to labor negotiations and labor contract management. Qualifications Minimum Qualifications Excellent customer service and interpersonal skills, listening, comprehension, and attention to detail. Excellent written and oral communication, critical thinking, and decision-making skills with the ability to independently process responses without review. Knowledge and skills of accounting. Proficiency with Microsoft Office and knowledge of other pertinent systems. Effective in working discreetly with confidential information. Ability to manage multiple priorities, deadlines, and plans. Preferred Qualifications Experience or background in higher education. Additional Requirements The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time. In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at View phone number on us.edajobs.com or email View email address on us.edajobs.com. For additional information about the application process, go to
If you have questions about the position, contact Jean Hollaar at View email address on us.edajobs.com or View phone number on us.edajobs.com.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to the Office of Human Resources at View email address on us.edajobs.com.
About Minnesota State University Moorhead MSU Moorhead is an inclusive university that pushes you to forge your own path. We embrace diversity of ideas and people with our core values of grit, humility and heart.
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency's mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Public pension plan Training and professional development Paid vacation and sick leave 12 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Tuition reimbursement Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information Employment information for this position can be found in its collective bargaining agreement or its plan document at
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on us.edajobs.com or email View email address on us.edajobs.com. Please indicate what assistance is needed.
Benefits of working as a Executive Assistant to the Vice President of Finance & Administration in Moorhead, MN:
? Learning opportunities
? Continuous Learning Opportunities
? Generous Compensation