Location: Minneapolis
Full/Part Time: Full Time
Employment Condition: Unlimited
Job Description: Minneapolis College is seeking a full-time, permanent, Executive Assistant in the Office and Administrative Specialist Senior classification.
This is a shared position that provides executive-level, administrative support for senior administrators under limited supervision. Currently, the position supports the Vice President of Academic Affairs, the Vice President of Student Affairs, and the Associate Vice President of Academic Operations and Institutional Effectiveness. This position also interacts with other President's Council administrators, Deans, Directors, and Supervisors. This position oversees college-wide functions and ensures that division programs and activities are conducted in a collaborative manner with other divisions and departments on campus. This position directs and manages special projects as needed.
The Executive Assistant serves as initial contact and secondary back-up receptionist for the Executive Suite on a rotational basis and provides back-up administrative and clerical support as needed.
This position is considered confidential and is in the Commissioner's Plan.
This position may be eligible for partial telework in accordance with Minneapolis College's telework guidelines. Required Qualifications: Customer service skills sufficient to perform responsibilities described above with courtesy, respect, and interest in positive problem-solving manner. Answer the phone, refer callers, and greet visitors with courtesy and respect. Provide prompt, courteous and accurate information to customers in person, on the phone, and through e-mail and other written correspondence. English including reading, writing, and speaking sufficient to communicate with a wide range of internal and external customers, interpret and respond to a variety of materials, and follow detailed and complex instructions. Word processing sufficient to use software to create, format, edit, print, and save a variety of documents and spreadsheets. Lead work sufficient to manage, organize and direct tasks and projects, follow up with appropriate administrators and staff, lead meetings, and perform all responsibilities of the position. Ability to organize time and diverse tasks, set and meet deadlines. Demonstrated ability to effectively communicate with tact and diplomacy in difficult situations; maintain confidentiality in all relationships; interact with the public and establish good working relationships with faculty, staff and students; remain calm under stress or verbal attack. Math aptitude sufficient to calculate expenditures, resolve discrepancies, prepare and monitor budgets. Demonstrates an ongoing understanding of cultural fluency, incorporates culturally responsive practices, and actively engages in antiracism professional development learning opportunities Other Requirements: Current and / or former employees must be in good standing at Minneapolis College for consideration.
In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check. About: Minneapolis College is one of the largest and most diverse two-year colleges in Minnesota, serving students in credit and noncredit programs. Minneapolis College enrolls 56% students of color. As a comprehensive public community and technical college, Minneapolis College offers 114 credentials in 44 liberal arts and career and technical programs. The College has strong ties to corporate and industry partners that help fund student scholarships, provide state-of-the-art training and equipment, and offer internship and employment opportunities to the College's graduates.
Minneapolis College is a member of the Minnesota State colleges and universities system. With 26 two-year colleges and seven state universities. Minnesota State is the largest provider of higher education in the state of Minnesota and the fifth largest system of higher education in the country. Minnesota State is committed to ensuring access to an extraordinary education for all Minnesotans; being the partner of choice to meet Minnesota's workforce and community needs; and delivering to students, employers, communities and taxpayers the highest value, most affordable higher education option.
The safety of all members of the Minneapolis College campus community is of vital concern. Resources including the current Annual Compliance and Security Report are available at the link Minneapolis College Public Safety or go to Benefits Info: The State of Minnesota offers excellent benefits for eligible employees: Health, dental and vision insurance Life insurance Short-Term & Long-Term Disability insurance Paid personal & sick leave Retirement plans, including defined benefits & 401(a) defined contribution Optional 457 & 403(b) retirement savings plans Pre-tax flexible spending accounts Tuition Waiver for employees & dependents
*Salary Range: $20.96- $28.37 per hour / $43,764 – $59,236 annual
About Minneapolis Community & Technical College
Minneapolis Community and Technical College (MCTC) is a public two-year college located in the heart of downtown Minneapolis. MCTC enrolls nearly 15,000 credit students annually and is an active partner in initiatives designed to strengthen the social, economic and cultural vitality of the Twin Cities metropolitan area. Created in 1996, under the umbrella of the Minnesota State Colleges and Universities (MnSCU) system, MCTC is the result of the merger of two institutions: a technical college with a long history of vocational education dating back to 1914 and an open-enrollment community college established in 1965. Currently, the spacious campus covers 21.6 acres of land and recent expansions include a new state-of-the-art Science Center, culinary kitchen and dining hall and outdoor plaza.
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