Job summary
You place great value on building meaningful relationships, and you do so by leveraging your excellent interpersonal skills.You find satisfaction in helping others by offering sound advice and make the most out of every opportunity.Bring your knowledge skills and abilities to us and you'll be positioned for a great career!
Job seniority: entry level
Responsibilities
• Allocate ELT's available time to ensure high priority objectives are accomplished• Initiate frequent discussions with ELT to prioritize objectives, scheduling requirements, and potential conflicts• Effectively block scheduled meetings and phone calls to reduce adverse impact on achieving higher priority objectives• Place special emphasis on organizing involvement in the business development process, acquisition support, and other defined objectives• Prepare correspondence, reports, and memoranda• Coordinate and maintain ELT's calendar to ensure that high priority objectives are accomplished• Make frequent routine and complicated decisions on ELT's behalf pertaining to external and internal incoming mail and phone calls• Ensure follow up on external and internal appointments and correspondence, often times serving as a liaison between the company and ELT• Initiate organization of upcoming customer events/trips, prompting on invites, preparing and handling agenda information, maintain files on event history for future opportunities• Extend invitations on ELT's behalf for entertainment in written form and via telephone communication• Perform special projects as assigned• Assist ELT with executive-level employment offers in preparation of offer materials• Manage one or more Administrative Assistants, manage the workflow, tasks for the day, and duties to be performed for special events• Stay abreast of office procedures, public relations functions, BOK consumer programs and ensure Executive's participation when appropriate
Requirements
• Completion of a Bachelor's Degree in a Business related field and 6-8 years' executive level administrative experience OR• 10-13 years' equivalent work experience• Proficient knowledge of: file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette• Advanced PC and software application skills; includes GroupWise Scheduler, Quattro Pro, and Word• Excellent understanding of bank operating practices and procedures• Advanced interpersonal, verbal, and written communication skills• Advanced organization skills; ability to handle multiple complex priorities simultaneously in a competent and professional manner• Ability to work with data/information requiring a high degree of confidentiality• Ability to work on time-sensitive issues with poise• Ability to interact with members of the Board with the utmost professionalism• Ability to keep personal matters of the Executive confidential• Ability to handle personal finances, calendar, and tasks for the Executive
Key Skills Needed
• Interpersonal skills• Communication skills• Organizational skills• Confidentiality• Time management• Professionalism
