LaSalle Network has partnered with our client, a logistics technology company headquartered in Chicago, in seeking a highly organized and proactive Executive Assistant to C-suite . You'll support a dynamic team of C-Level Executives across the country. The ideal candidate will act as the right-hand person to our leadership team, ensuring smooth operations and efficient communication within the organization. Our client is a growing, technology driven, late-stage start-up with a focus on innovation and a culture of transparency and collaboration. Executive Assistant to C-suite Responsibilities: Manage complex calendars for the C-Level Executives, prioritizing and scheduling appointments, meetings and conferences Coordinate and prioritize conflicting commitments, ensuring optimal use of executives' time and maintaining flexibility for last-minute changes Arrange domestic and international travel, including flights, hotels, ground transportation and visas as required Create detailed travel itineraries and agendas, providing executives with all necessary information for seamless travel experiences Act as the primary point of contact for the executive office, screening and directing incoming calls, emails and correspondence with professionalism and discretion Manage office supplies inventory, procurement and vendor relationships to ensure smooth office operations Process expense reports accurately and in a timely manner, reconciling receipts and tracking expenses Maintain detailed records of expenditures and budgets for executive review and approval Attend and participate in meetings, capturing comprehensive meeting minutes, action items and follow-up tasks Organize and maintain digital and physical files, document, and records, ensuring easy accessibility and confidentiality Anticipate the needs of the leadership team and proactively address operational and administrative challenges Collaborate with other departments and executive assistants to facilitate cross-functional initiatives and projects, promoting synergy and alignment across the organization Executive Assistant to C-suite Requirements: Bachelor's degree in Business Administration, Communications or a related field strongly preferred 5+ years of proven experience as an Executive Assistant supporting C-Level executives in a fast-paced corporate environment Exceptional organizational skills with the ability to prioritize tasks and meet deadlines effectively Excellent written and verbal communication skills, with a keen eye for detail and accuracy Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications Discretion and confidentiality in handling sensitive information and executive communications Strong interpersonal skills with the ability to build relationships and collaborate effectively across all levels of the organization
If you are an experienced, independent, self-motivated Executive Assistant, looking for growth and challenge, please apply today!
Thank you,
Katie Binswanger
Associate Principal
LaSalle Network
