Welcome to AALTO, where we're soaring the trail to a stratospheric future! We're not just rewriting the rulebook; we're rewriting the skies themselves, propelling High Altitude Platform Station (HAPS) technology to unprecedented heights. Imagine an aircraft soaring above 60,000 feet, fuelled by sunlight, and flying for months above traditional air traffic. Our world-leading, world-record-breaking, solar-electric Zephyr HAPS aircraft does just that, and much more.
AALTO is on a mission to become the global leader in HAPS Connectivity as a Service (CaaS), connecting the diverse needs of customers across the telecommunications industry with new, game-changing, stratospheric connectivity capabilities. We're also revolutionising Earth observation; offering persistent, ultra-long-endurance, high-quality Earth observation capabilities, from the stratosphere.
Join us in this exhilarating journey, where you won't just be part of a team; you'll be part of an eclectic, passionate group of visionaries shaping the future of stratospheric flight and the services it enables. Ready to write history with us?
Job Purpose: We are seeking a seasoned Executive Assistant to provide comprehensive administrative support to our CEO and the Head of PMO. This pivotal role demands a dynamic individual with a commitment to excellence, possessing exceptional organisation skills, detail oriented, with impeccable communication skills. The Executive Assistant will play a key role in ensuring the smooth operation of our executive office, ensuring that our leadership can focus on driving the company forward with maximum efficiency and effectiveness.
This is a high-stakes role that requires a proactive approach, excellent problem-solving skills, and the ability to thrive under pressure.
Responsibilities: Expertly manage the executives' calendars, strategically scheduling and coordinating meetings, appointments, and events to maximise their productivity and efficiency. Assume full responsibility for the end-to-end planning and execution of all company events, including high-profile conferences, seminars, and team-building activities. This role demands the ability to manage multiple projects simultaneously. You will be expected to deliver flawless events that reflect our company's reputation for excellence, coordinating every aspect from venue selection to guest management, and ensuring each event runs smoothly and achieves its objectives. Serve as a liaison between executives and internal/external stakeholders, professionally handling incoming calls, emails, and correspondence with professionalism and utmost discretion. Take charge of arranging domestic and international travel accommodations, including flights, hotels, and transportation, meticulously considering preferences and itineraries. Prepare comprehensive meeting agendas, materials, and presentations. Diligently take minutes and follow up on action items as required. Coordinate office operations, including liaising with local facilities management, overseeing supplies inventory, equipment maintenance, and facilities management with support of Global Facilities Manager. Provide exceptional administrative support, including drafting correspondence, preparing reports, managing expenses, and maintaining accurate records. Assist with special projects as assigned, which may involve in-depth research, data analysis, and coordination with other team members. Maintain strict confidentiality and handle sensitive information with discretion and professionalism. Qualifications: Proven experience as an executive assistant or similar role, preferably in a high pressure, fast-paced environment. Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines. Strong interpersonal skills and the ability to communicate effectively with individuals at all levels. Proficiency in analysing financial data and assisting with budget management will be advantageous. Mastery of the Microsoft Office Suite and its multifaceted applications. From crafting intricate spreadsheets in Excel to polished presentations in PowerPoint. High level of discretion and integrity, with the ability to handle confidential information appropriately. Demonstrated aptitude in leveraging technology to streamline administrative processes will be esteemed. Flexibility and adaptability to changing priorities and work demands. At AALTO, we offer an exceptional work environment that values your well-being and rewards your dedication. As part of our team, you'll experience the freedom of flexible working that enable you to achieve a healthy work-life balance. We believe in recognizing your hard work and commitment, which is why we provide a fantastic bonus scheme that rewards your contributions. When you join us, you become part of a workplace that not only encourages your professional growth but also cares about your personal fulfilment and financial stability.
