Full job description Description: position performs a variety of general administrative and secretarial task of moderate complexity and scope to relieve Vice President and Managers of administrative details
Executes or initiates implementation of administrative practices and procedures determined by, or in conjunction with others.
Prepares and checks agenda for meetings, attending staff and/or conference meetings as directed and prepares the minutes of the meetings as required.
Performs administrative functions required by the Vice President or Managers in the execution of his/her duties.
Based upon knowledge of the business and executive function, provide knowledge and assistance to the other staff members in order to assist smooth operations.
Performs filing of company information for the Operations department or forwards the records to the appropriate personnel for filing.
Communicates information between the Vice President and staff members verbally and/ or in writing.
Prepares and coordinates the flow of communication within the Operations department and with the different other departments, staff and/or external allied organizations and entities.
Arranges for conference, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested.
Ongoing contact and communication with German counterparts and executive offices.
Coordinates the completion and maintenance of sensitive data, such as the Vice President's Goal agreement.
Act as a liaison between the Vice President and public entities such as Universities, etc.
Coordinates worldwide travel schedule for the Vice President and Managers, as well as, coordinating the Vice President's calendar in order to facilitate important dates, eliminate potential conflicts and allow time for normal duties.
Coordinate Vice President's activities with regards to special ceremonies, events and international visitors.
Act as ongoing contact person to German plants/headquarters, especially in the absence of the Vice President
Prepares presentations as needed for the Vice President.
Skills: Technical support, administrative support, project management, payroll, peoplesoft, ms office suite, benefits
Top Skills Details: Technical support,administrative support,project management
Additional Skills & Qualifications: This position requires an Associate's degree in (Choose all the apply):
Business Administration Other
(Or related area or the equivalent combination of education and experience)
Professional Experience
A minimum of five (5) years' of relevant professional experience in the following area(s):
Administrative assistant function or other related areas.
"Required skills
(These skills are essential to perform the job)"
"Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information.
Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Excellent Power Point and Excel skills required.
"
Experience Level: Intermediate Level
About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.
