Executive Assistant

About Us: We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. The company is consistently searching for new talent to join our growing team. Located in Old Town Scottsdale, the company offers an above industry benefits package in a collaborative and rewarding work environment. Believing that hard work deserves recognition, the company takes pride in giving their employees the tools and opportunities to be promoted.
Overview: Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities: • Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Organize and coordinate Project Management annual performance reviews, PTO logs and birthdays with the direction of the Vice-President.
• Submit Vice-President semi-monthly payroll timesheets
• Submit Vice-President monthly credit card reports thru Certify
Requirements and skills: • Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus