Executive Assistant

Job summary
Perform administrative duties for the Vice President Environmental and DirectorsInteract and communicate with various company personnelResponsible for monitoring and ensuring timely response to executive issues
Job seniority: entry level
Responsibilities
• Manage the meetings/schedule of VP and support direct reports• Coordinate/schedule meetings and make travel arrangements• Act as a receipt custodian for expense bills• Order supplies for department• Manage sensitive and confidential information• Coordinate environmental compliance related data for various reports• Follow up on assignments to ensure deadlines are met• Proofread reports drafted by others• Prioritize and manage multiple projects simultaneously• Act as Corporate Records Retention coordinator for Environmental• Act as back up for company website Environmental page• Coordinate departmental meetings
Requirements
• Experience providing a high level of administrative support• Solid organization skills to manage multiple priorities with tight deadlines• Skills in customer service, attention to details, and meeting commitments• Excellent written and verbal communication skills• Proficient in Microsoft Word, Power Point, Excel, Outlook• Ability to quickly become proficient in company and department applications• Ability to work independently and as part of a collaborative team• Integrity and discretion for handling sensitive and confidential information