SmartLab Learning is a comprehensive, K-12, project-based learning environment and curricula that prepares students for the careers of tomorrow. We are currently seeking an Executive Assistant to join our team! The Executive Assistant will serve as a key support member of a collaborative, geographically diverse and entrepreneurial leadership team. The EA will function as the CEO's assistant providing organizational and logistical support in addition to oversight and execution support to a broad range of projects.
Duties And Responsibilities Establish strong partnerships with the entire CLS Leadership Team. Anticipate key issues and informational needs of CEO and the CLS Leadership Team Monitor the performance of key projects for the Leadership Team and CLS Board of Directors. Assist the CEO in maximizing available time, travel, productivity, follow up, feedback, customer, and employee responses to help create a strong organizational culture. Manage the flow of calls, the company and CEO's calendar daily Proactively anticipate and follow up as much as possible Foster an environment of proactive problem solving, accuracy and speed to resolution Follow up as much as possible to allow the CEO to maximize time on the most important issues Assist the CEO in managing key external relationships (customers and business partners) Maintain an accurate relationship database and timely outreach process Schedule calls and visits; provide written follow-up and a constant contact when needed to help us place the SmartLab brand at the forefront of prospective partners awareness Manage all incoming and outgoing communication to ensure that no information gets lost Respond on behalf of the CEO and ensure both internal and external voices are being heard Track and follow up on the required execution of all corporate documents, reporting requirements, approvals, etc Manage basic office functions such as employee events and meals, ordering supplies, and ensuring the shared office spaces are kept neat and organized in appearance for employees and guests Planning and execution for all key employee and customer events, including budget estimation and tracking for: Staff Happy Hours, Holiday Parties, Teambuilding Events & Strategic Planning Meetings Quarterly Board of Directors Meetings Annual SmartLab Conference Expense Report Management for CEO and other members of the CLS Leadership Team Requirements Education and Experience Needed 5+ years in an Executive Assistant or similar leadership support role Experience in building relationships and working with teams across all levels of the organization Experience in interacting effectively with decision-makers to drive speed and performance within the organization Practice and experience in diplomacy, discretion and confidentiality Experience in independently organizing employee events, board meetings, offsite business meetings and conferences, with limited direction from leadership Microsoft Office Suite experience a must, especially PowerPoint and Excel Experience in creating and/or collecting briefing documents, KPI reports, board documents and presentations ahead of events and meetings Desired Personal Characteristics Self-directed Driven Resilient Trustworthy – personal and professional integrity in all that they do A bias for action, speed and agility Competitive spirit and sense of entrepreneurship Growth mindset Competencies Organized Efficient Resourceful Detail focused Positive Benefits Strong connection to the purpose of your work, knowing you're helping teachers and students grow Working with delightful people at a flourishing company Full benefits package, including paid parental leave Company pays 3% of salary into 401k (regardless of employee contribution amount) Competitive salary ($60,000 to $80,000 pay range for position: )
