Company Overview: Company is a prestigious property Management, Construction, and Real Estate firm committed to delivering unparalleled service to property owners and tenants alike. With a focus on excellence and innovation, we strive to redefine standards within the industry, offering comprehensive solutions and exceptional client experiences.
Position Overview:
We are seeking a dedicated Remote Executive Assistant to provide comprehensive support to our Managing Partner. This role will involve assisting in managing various aspects of the business, coordinating communication, and ensuring efficient operations in a remote work environment. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities with ease.
Responsibilities:
* Manage the Managing Partner's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management.
* Assist in drafting and proofreading correspondence, reports, and presentations, maintaining a high standard of quality and professionalism.
* Act as a primary point of contact for internal staff and external clients or partnerships, demonstrating excellent communication skills and a professional demeanor.
* Coordinate travel arrangements, including booking flights, accommodations, and transportation, while optimizing for cost-effectiveness and convenience.
* Assist in preparing and organizing materials for meetings, presentations, and conferences, ensuring all necessary resources are readily available.
* Conduct research and gather relevant information to support decision-making processes and strategic initiatives.
* Handle confidential and sensitive information with discretion, maintaining strict confidentiality at all times.
* Assist in managing and prioritizing incoming emails, inquiries, and requests, providing timely responses and resolutions as needed.
* Support the Managing Partner in special projects and initiatives, contributing to the overall success of the organization.
* Proactively identify opportunities for process improvement and efficiency enhancement, implementing solutions to streamline workflows.
Qualifications:
* Proven experience as an executive assistant or administrative assistant, preferably supporting senior executives or managing partners.
* Strong written and verbal communication skills, with a professional and polished demeanor.
* Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously and prioritize effectively.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
* Ability to work independently and collaboratively in a remote team environment, demonstrating adaptability and flexibility.
* Previous experience in the real estate, construction, or property management industry is a plus but not required.
Benefits:
Competitive salary package with performance-based incentives.
Remote work flexibility, allowing for a healthy work-life balance
Opportunities for professional development and growth within the organization.
Schedule: 40-50 hours per week.
