Executive Assistant II Location Birmingham, AL : Compensation: $55,180 - $89,670 General Responsibilities Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and special projects and events as directed. Requires knowledge of organization policy and procedure and high level of technical skill. May act as office manager. May monitor financial, budgetary and personnel processes. May be responsible for event planning
Key Duties & Responsibilities 1.
Performs confidential and complex administrative and support services for an executive. Maintains calendar.
2.
May perform special assignments such as researching information, compiling materials/reports for meetings, and coordinating special projects and/or events.
3.
May monitor financial, budgetary and/or personnel processes.
4.
May follow through on patient needs: scheduling appointments, calling in prescriptions, obtaining records, obtaining lab results, etc. Communicates effectively with physician or other healthcare staff.
Qualifications Minimum Requirements Bachelor's degree in a related field and three (3) years of related experience required. Or an equivalent combination of relevant education and/or experience. Knowledge of medical terminology may be preferred in some areas.
Licenses / Certifications / Registrations Training and certification in Lean and Six Sigma methodologies may be required in some areas.
Knowledge / Skills / Abilities ž Knowledge of organizational policy and procedure
ž Advanced computer/software skills
ž Advanced proficiency in Microsoft office products (Excel, Word, PowerPoint, Access, Visio, Outlook)
ž Strong organizational skills
ž Planning skills
ž Active listening skills
ž Ability to be results oriented
ž Ability to be detail-oriented
ž Ability to multi-task
ž Ability to prioritize
ž Ability to adjust to change and perform well in stressful situations
ž Ability to problem-solve
ž Must be able to interact with staff at all levels with professionalism and confidentiality
ž Must be flexible, proactive, and efficient
ž Must be self-directed/self-motivated
ž Must have good communication and interpersonal skills
ž Must be able to perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
ž Must be able to accept responsibility for the direction, control and planning of one's own work
ž Must be able to work independently
ž Must be able to recognize the rights and responsibilities of patient confidentiality
ž Must be able to convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief
ž Must be able to relate to others in a manner which creates a sense of teamwork and cooperation
ž Must be able to communicate effectively with people from every socioeconomic, cultural and educational background
ž Must be able to exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment
Primary Location : UAB Health System Job Category : Clerical & Administrative Organization : ******** Office of Executive Director Health System Employee Status : Regular Shift : Day/1st Shift
