Job summary
To provide administrative and programmatic support to the Operations and Membership Departments.Provide administrative support, weekly report preparation, scheduling, meetings, invoice preparation & payment, expense report management, and calendar activities for Senior Vice-President & CFO, other Departmental executives, and Association operations as required.Assist in the preparation and coordination of digital materials, briefing papers, and meetings for both internal & external programmatic requirements
Job seniority: entry level
Responsibilities
• Provide administrative support, weekly report preparation, scheduling, meetings, invoice preparation & payment, expense report management, and calendar activities for Senior Vice-President & CFO, other Departmental executives, and Association operations as required.• Create, modify, & enter data for multiple financial/business reports and presentations• Prepare, submit, & track multiple annual professional insurance applications and policies• Coordinate meeting and departmental schedules to ensure internal and external deadlines are achieved• Help produce and distribute multiple documents for governance meetings to include Audit Committee and Budget committee meetings• Assist in the preparation and coordination of digital materials, briefing papers, and meetings for both internal & external programmatic requirements• Track regulatory and state filing deadlines to ensure organizational compliance• Field inquiries for membership information, complete requests for informational packets, create files for new members, and update member records in CRM as required• Update records in CRM to ensure web and Intranet listings are current for Board of Directors and other membership Committees• Manage the membership inboxes and coordinate membership activities with Membership Director to include the Member monthly and other membership publications/materials as required• Provide general member support and information as required.
Requirements
• Fundamental knowledge of English, familiarity with office policies/procedures.• Requires extensive office experience, administrative assistant duties, writing and organizational skills.• Requires familiarity with Microsoft Office software (MS Outlook, MS Excel, and MS PowerPoint); Adobe, and basic database systems.• BA degree; or 10 years' related experience and/or training; or equivalent combination of education and experience.• Detail-oriented with knowledge of grammar and punctuation. Proficiency in proofreading skills and strong communications skills are required.• Candidate must be flexible to work overtime if needed.
Key Skills Needed
• Administrative support• Scheduling• Data entry• Financial reporting• Insurance application• Meeting coordination• Digital materials preparation• Regulatory compliance tracking• Membership management• CRM
