Summary of Position:
The Purchasing Coordinator will provide support to the Medical School Departments of Microbiology and Immunology, Neuroscience, Pharmacology and Integrative Biology and Physiology by assisting with MNPI Center financial operations.
This position will perform and independently complete projects and/or coordinate programs utilizing broad experience, technical skill and knowledge of organization policies and practices. Exercises independent judgment and discretion.
Most work may be performed remote, on site, or hybrid. On-site work will be required on a rotating basis to complete miscellaneous ad-hoc duties.
Salary Range: $52,000-$57,200
Job Duties:
(90%) Purchasing Coordination
· Purchasing
Coordinate purchasing duties and the ordering process for assigned departments in the MNPI Center. Ordering processes include reviewing purchase requests, preparing requisitions in EFS, confirming status of orders, verifying receipt of items and prices, setting up vendors. Manage purchasing records. Assist new faculty and staff in learning purchasing procedures and policies. Communicate with faculty and staff regarding purchasing issues; explain and apply complex university and departmental policies and procedures; resolve issues between vendors and labs; answer accounts payable inquiries from vendors and liaison with the cluster and procurement specialists. Maintain capital equipment records and complete required forms with Inventory Services. Work closely with accountants to ensure proper accounts and chartstrings are utilized.
· Pcard
Coordinate procurement card program for the assigned departments in the MNPI Center. Provide orientation for new cardholders. Responsible for compliance with University and sponsoring agency policies. Responsible to ensure adequate receipts and related documentation, proper justification, reconciling of transactions, preparing documents for imaging, and retaining documents in an organized manner.
(10%) Other Duties as Assigned
· Manage office supply inventory, mail and Fed Ex shipping. Back up for purchasing and procurement card duties in other MNPI departments as need arises. Develop guidelines, procedures and tools for departmental staff, faculty and students. Other duties may include: ISO billing, coordinating student workers duties, transaction reconciliation and reporting, departmental deposits and journal entries. All required qualifications must be documented on application materials. Required Qualifications:
· High School Diploma/GED and four years of general accounts transaction experience. Training may substitute for some of the years of experience.
· Proficiency with Google Suite and Microsoft Office applications (Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint, etc.)
· Knowledge and understanding of office operations and procedures.
· Strong organizational and interpersonal skills
· Ability to maintain confidentiality
· Strong oral and written communication skills
· Ability to work independently
· Ability to coordinate several projects simultaneously and meet deadlines
· Demonstrated ability to communicate clearly with faculty, staff, and students
· Demonstrated ability to operate as part of a team and possess strong customer service skills
Preferred Qualifications:
· Experience working in an academic administrative setting
· Familiarity with University financial software and systems (Peoplesoft)
· Familiarity with University policies and procedures
· Experience trouble-shooting tech issues
· Ability to manage and track multiple concurrent projects.
· Familiarity with video conferencing software (Zoom, Skype, etc.) About University of Minnesota Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.
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