Job Title: Employee Relations Administrator (contract)
Department: Administration
Reports To: Employee Relations Manager
Summary:
This position is responsible for performing the administration of Employee Relations related functions including the processing of payroll and managing the Human Resource Information System, as well as completing general office administration duties. All functions must be performed in accordance with established company policies and procedures and is highly confidential in nature.
Essential Duties and Responsibilities: include the following:
1. Employee Relations Administration:
• Supports HR Manager with the recruiting process; including preparation of job postings, screening resumes
and conducting initial phone screens, coordination and facilitation of interview and bookings, preparing of
job offers and scheduling of medical appointments
• Administers aptitude and personality test to applicants
• Keeps accurate record of insurance coverage, pension plan, and personnel transactions such as hires,
promotions, transfers, performance reviews, salary changes and terminations in HR system
• Assists with completion of Form 7 for work accidents and prepares reports and payments for insurance
carriers as required
• Prepares monthly HR reports for entry
• Maintains tracking of company benefits including safety shoes and safety glasses
• Prepares vacation balance reports for management distribution as required
• Assists with the administration of the company benefit program whereby books employee meetings, form
completion, and maintaining the forms for employee use
• Prepares performance review schedule and status form for management monthly
• Completes the payroll processing and enters all exceptions and personnel changes into UKG
• Maintains all employee changes in the Group Benefit system
• Assists with employee leaves and return to work management
• Assists with coordination of Service Recognition Program and Attendance Program
• Assists with the administration of the Summer Hire program
• Reviews the SMI program monthly for completion
• Assists the publication of the quarterly newsletter, The Northern Vendor
• Maintains the employee communication board
• Responsible for circulation of file audit as well as performing the ER /Administration portion
• Prepares memos, correspondence, reports and other documents as required
• Coordinate with Micro Market and coffee vendor to ensure lunchroom is stocked with supplies and fruits
• Coordinate meetings including ordering lunches and ensuring there is a sufficient supply of drinks and
snacks
• ER filing
• Other duties as assigned.
2. Administration:
• Maintains and updates lobby welcome board as required
• Review and update phone directory as needed
• Assists department in meeting method improvement objective
• Reconcile weekly and monthly invoices as well as mail out weekly cheques received from Accounts
Payable
• Perform other duties as assigned
Qualifications:
• Knowledge of Employment Standards Act and Payroll processes
• Strong communication skills, both written and oral
• Strong time management skills
• Must be able to identify and resolve problems using sound judgement
• Results oriented
• Strong organizational abilities with focus on attention to detail and quality of work
• Intermediate to advance knowledge in MS Office
• Previous experience with UKG or ADP payroll an asset
• Excellent interpersonal skills
• Demonstrates ability to work well with others in a collaborative team environment
• Take initiative and work with minimal supervision
Education and/or Experience:
• Post Secondary Education, preferably in Human Resources or Administration
• A minimum of two to three years' experience in Human Resources in a similar role
• CHRP designation an asset
