Emergency Department Unit Secretary

Job summary
Serves a specific unit as a receptionist and performs all clerical duties as appropriate for that unit.Maintains medical records in compliance with hospital policy.
Job seniority: entry level
Responsibilities
• Maintains patient chart and accurately transcribes physician orders, including electronic communication of orders or test results.• Keeps Kardex and all daily worksheets current.• Provides clerical/secretarial support to assigned staff.• Maintains data base listings (addresses, internal and external contacts, vendor lists etc.)• Answers telephone, receives and delivers messages via electronic e-mail, fax, phone or fax.• May maintain vendor contact. Reviews invoices to determine accuracy and coordinates payment with accounting department.• Welcomes and provides assistance to special visitors.• Effectively uses all means of electronic (e-mail, voice mail, paging, phone, and paper memo's) to relay information to internal and external staff.• Complete data entry for performance improvement activities.• Completes supply ordering accurately and in a timely manner, following up on backorders as needed.• Shares reliable, accurate, concise, relevant information in a timely manner to staff and co-workers• Demonstrates appropriate use of electronic distribution lists.• Practices active and receptive listening skills to ensure productive results.• Assists with special projects or assignments.• Maintains confidentiality in all interactions.
Requirements
• High School Diploma or equivalent• Experience in clerical work preferred.• Basic computer knowledge and ability to operate standard office software preferred.• Knowledge of medical terminology preferred.• Prior experience with Microsoft Office Suite software applications, including, but not limited to, Word, Excel, Access, Power Point and Outlook is preferred.• Good verbal and writing skills preferred.• Basic mathematical skills preferred.
Key Skills Needed
• Basic computer knowledge and ability to operate standard office software• Knowledge of medical terminology• Prior experience with Microsoft Office Suite software applications• Good verbal and writing skills• Basic mathematical skills