- Educational Secretary / Human Resources

Position Type:
Secretarial/Clerical/Human Resources Secretary 412 Date Posted:
5/20/2024 Location:
Administrative Service Center Closing Date:
05/27/2024
It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state: We believe that the success of every student is our most important commitment. We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success. We believe that we must act with integrity, celebrate diversity, and promote equity. We believe that each individual must be treated with dignity and respect. We believe that the social and emotional well being of our students is as important as their academic needs. We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff We believe that our community heritage, traditions, and history should inform our response to future student and district needs. As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams. Job Title: Educational Secretary - Human Resources
Work Year: 213 days
Department: Human Resources
Reports To: Director of Human Resources
Salary Range: Educational Secretary Salary Schedule - Pay Grade 412
Benefits: Fringe benefits based on PESPA Negotiated Agreement
Status: FLSA Status: Non-Exempt SUMMARY OF FUNCTIONS : The purpose of the Human Resources Secretary 412 is to act as an assistant to the executive assistants in the Human Resources Department; Provide clerical support to Human Resources personnel; Work closely with complex and confidential files and ensures accuracy in working with personnel files; Work with Human Resources staff to complete all projects as assigned. QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. REQUIRED: High School Diploma or equivalent Three (3) years of secretarial/clerical experience Typing certificate at the rate of 40 W.P.M. Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary PREFERRED: Experience/knowledge in Human Resources field. Experience/knowledge in Alio Business Management Software. Experience/knowledge with Frontline Applicant Tracking System (Applitrack) Due to the complexity of duties and training required for the position, a long term commitment is preferred. Spanish speaking skills SKILLS AND KNOWLEDGE: Previous experience with budgets, purchase orders, work/service orders, and/or printing orders Previous experience with Windows-based computer systems, Infinite Campus, electronic mail, requisitioning, purchase orders, service requests, and other computerized processes Ability to work under high pressure with a multitude of on-going tasks and last-minute deadlines and changes with minimal errors Ability to prioritize, plan, organize, and work effectively, using independent judgment to complete assignments and meet timelines Ability to relate well with District staff and the public and to understand their requests and needs and to respond to such requests in a professional and timely manner Ability to make independent decisions in accordance with established policies and procedures Ability to create and maintain a system for managing and maintaining large amounts of complex information Superior telephone skills/etiquette with a strong customer orientation toward staff, students, parents, outside agencies, and the community. Ability to establish and maintain a professional/effective working relationship with building staff, administrators, parents, students, city/county officials, and other community members Possess an excellent work attitude and the ability and willingness to take ownership/responsibility for project completion; demonstrated ability to provide initiative in reaching organizational goals Ability to maintain strict confidentiality in all aspects of assignments Ability to coordinate daily activities and schedule with little supervision Ability to be flexible and adaptable in a variety of situations Ability to remain calm under trying circumstances Ability to work with frequent interruptions Excellent proofing skills; knowledge of English, proper grammar, style, syntax, spelling, and punctuation Ability to set up and coordinate conferences, training sessions, workshops, and meetings ESSENTIAL JOB DUTIES AND RESPONSIBILITIES : The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors. Maintain confidentiality in all aspects of this assignment Perform general office duties, keep an accurate and up to date filing system, operate appropriate office equipment, cordially answer phones, make appointments, take messages, type correspondence, memorandums, reports, print materials, meeting notices, and other materials Serve as department receptionist; greet employees and members of the public in a polite and professional manner Perform fingerprinting for all prospective employee background checks Check for background results daily and monitor billing for fingerprinting charges Provide electronic identification badges for all new employees. Also replace lost or broken badges for current employees when requested Maintain application center with current and appropriate information/forms Assist applicants by providing relevant information and directing them to forms or websites where they can access application process Process mail (both out-going and in-coming) Prepare, check accuracy and code all billing for various activities including Centura/CCOM, lift tests, fit for duty check, etc. as assigned Use computer for word processing, E-mail, work orders, supply requests, purchase orders and data processing requests Perform employment verifications (i.e. bank, mortgage, other employers, etc.) Perform as a team member for the office; follow up on pertinent issues; set a positive and helpful tone for the office NON-ESSENTIAL DUTIES: Perform any and all other duties as assigned by the Human Resources Administration The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
In a 9-hour workday, this job requires:
R - Rarely (Less than .5 hr. per day) O - Occasionally (.5 - 2.5 hrs. per day)
F - Frequently (2.5 - 6 hrs. per day) C - Continually (6 - 9 hrs. per day)
NA - Not Applicable
Physical Requirements NA Sitting Continually Stationary Standing Occasionally Walking (level surface) Frequently Walking (uneven surface) Occasionally Crawling Not Applicable Crouching (bend at knees) Occasionally Stooping (bend at waist) Occasionally Twisting (knees/waist/neck) Occasionally Turn/Pivot Occasionally Climbing (stairs) Rarely Climbing (ladder) Rarely Reaching overhead Frequently Reaching extension Frequently Repetitive use arms Frequently Repetitive use wrists Frequently Repetitive use hands grasping Frequently Repetitive use hands squeezing Occasionally Fine manipulation Continually Using foot control Not Applicable *Pushing/Pulling
Maximum weight: 50 lbs. Occasionally Lifting
Maximum weight: 50 lbs. Occasionally Carrying
Maximum weight: 50 lbs. Occasionally
WORKING CONDITIONS : The noise level in the work environment is usually moderate. The work is performed in a typical office environment. Application Procedure:
Apply online
Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the nondiscrimination policies: Eric DeCesaro, EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Andrew Burns, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 315 West 11th Street, Pueblo, Colorado 81003, . Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R).
Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.