Job Description
Job Description
DPW Contract Manager
(internal only recruitment)
$95,000 - $105,000
Hybrid – 50% remote
Closing Date: May 3, 2024
The City of Falls Church Department of Public Works (DPW) is recruiting for a full-time Contract Manager. This position is responsible for leading the work of the DPW Contracts Team and performs a wide variety of tasks associated with the procurement of complex goods and services. The Contract Manager ensures compliance with City, State and Federal procurement regulations, policies and guidelines and reports to the Director of DPW.
About the Department:
The Department of Public Works is a community partner in shaping a livable, green, and prospering City of Falls Church. We plan, build, operate, and maintain transportation systems and infrastructure that improve mobility and provide people and businesses with core public services.
Responsibilities
Provide strategic procurement guidance and technical support to DPW staff for the procurement of various complex goods and services. Serve as a procurement expert resource.
Supervise and encourage Contract staff, providing a positive and ethical role model. Distribute DPW contract management workload.
Determine appropriate methods of procurement and assist staff with the development of both formal and informal solicitations; manage DPW formal solicitation processes in coordination with Purchasing staff.
Oversee the daily operations of DPW contract management; plan for upcoming departmental needs.
Motivate, train and counsel DPW staff regarding procurement policies, best practices and contract administration. Develop and maintain cooperative working relationships with all City departments, as well as contractors and peers.
Ensure compliance with City, State and Federal regulations, policies and procedures as well as generally accepted procurement practices in accordance with the Virginia Public Procurement Act (VPPA).
Review solicitation specifications, draft/modify specific
terms/conditions/provisions ; research and contact prospective vendors; perform due diligence for potential contractors; and manage pre-bid/proposal and evaluation meetings as needed.
Requisition complex purchase orders; prepare complex Budget Action Forms for CIP projects; track account numbers and assist CIP project managers with budget reports.
Develop useful templates for DPW staff, related to contract administration, VDOT reporting, and construction management.
Interpret and apply procurement fundamentals and contract law to define problem areas; evaluate, recommend, and implement alternative solutions.
Coordinate completion of annual tasks, such as VDOT Annual Report, Start and End of Fiscal Year responsibilities, and DPW responses to City financial audits.
Develop contracts and review staff drafts, ensuring protection, compliance, and inclusion of critical details.
Prepare staff reports for the City Council, to request authorization of DPW contracts and expenditures.
Provide technical support to DPW project managers relevant to active construction projects.
Qualifications
Graduation from a four-year college or university with a degree in public administration, business administration, economics or related field; minimum two (2) years of contract development work experience or any equivalent combination of acceptable education and experience which provides thorough knowledge of the principles, methods and procedures of contracting
Considerable knowledge of the laws governing administration of contracts in the public sector, especially the Virginia Public Procurement Act
Considerable knowledge of the standard types, form and legal requirements of contracts
Knowledge and experience preparing federal procurement documents
Knowledge and experience preparing grant-related transportation procurement
Ability to adjust to changing priorities, learn and apply new skills and handle multiple tasks simultaneously with attention to detail, prioritizing tasks and managing time.
Strong analytical skills and the ability to identify and solve problems quickly
Ability to prepare and organize complex bid specifications and analyze bids
Experience in training, managing and evaluating personnel
Ability to coordinate and collaborate effectively with city officials, employees and vendors
Proficiency in Microsoft Office products, especially Excel.
Hours
Monday through Friday from 8:00 a.m. – 5:00 p.m., with some flexibility in hours. Currently 50% remote work is possible as well.
Salary & Benefits
Starting Salary $95,000 to $105,000, depending on qualifications. Comprehensive benefits package includes health insurance, dental insurance, pension plan, deferred compensation plan, flexible spending account, college savings plan, life and long-term disability insurance, paid holidays, vacation and sick leave, free parking, credit union membership, and more. See
www.fallschurchva.gov/benefits
for additional information.
Equal Opportunity Employer:
The City of Falls Church does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age or disability.
Reasonable Accommodation:
During the selection process, applicants with disabilities may request reasonable accommodation with the agreement of the Human Resources Division. Requests should be directed to the Human Resources Division. The City of Falls Church does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age, or disability.
All City Facilities Are Smoke Free
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