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Review property records, legal documents and other records to identify proper location in electronic systems. Identifies and sorts a variety of records based on established criteria. Operates scanners to scan and upload document images into database. Records and track progress in spreadsheet. Audits files against spreadsheet and communicates issues to team and management. Performs high-quality, heavily detailed work with accuracy and efficiency on a daily basis. Maintains professionalism when interacting with team, location staff and other organizational groups.
JOB RESPONSIBILITIES
Review contracts, property records, order forms and other paperwork to determine correlation
Sort paperwork according to established rules and criteria
Navigate database in order to find document locations based on available paperwork
Scan and/or upload documents into database, ensuring readability and accurate file names
Track scans in Excel spreadsheet, confirming contents of file align with information in spreadsheet
Identify personal/sensitive information and shred according to company policy
Recognize discrepancies between records, file names, spreadsheets and communicate to team and management in a timely fashion
Physically retrieve/relocate records from various locations (vaults, shelves, file cabinets, attics, basements, etc.) to perform tasks as needed
Perform quality reviews of scans and uploads
Manages workload and provides summary reports to management when necessary
Works with group leadership to complete high priority projects and interacts with other corporate departments to manage data flow and deadlines
Identifies opportunities to streamline tasks associated with daily work functions
Adapt to changing work requirements and environment as needed
MINIMUM REQUIREMENTS
Education High school diploma or equivalent
Experience Preferred experience, 2 years in area requiring strong attention to detail (e.g., experience auditing contracts and financial records) preferred
Knowledge, Skills & Abilities Problem solving abilities
Proficiency in Microsoft Word, Excel and Outlook
Highly detail-oriented with a careful eye for quality control and presentation of work
Self-motivated and driven to produce results within tight deadlines and with maximum quality within allowed time constraints
Verbal communication skills; ability to articulate project status as needed
Postal Code: 46203
Category (Portal Searching): Administration and Clerical
Job Location: US-2101 Churchman Ave., Indianapolis, IN - New Crown Cemetery
