Salary :
$66,000.00 - $76,000.00 Annually
Location :
Boise, ID
Job Type:
Full-Time
Job Number:
00072
Department:
Administrative Office of the Courts
Division:
Information Division
Opening Date:
04/05/2024
Closing Date:
4/19/2024 5:00 PM Mountain
How We Work::
The Administrative Office of the Courts is committed to supporting the mission of the Idaho Courts through the use of an agile approach that aligns strategy, work, and capacity. This approach empowers our employees to respond quickly and efficiently to meet the needs of our customers: citizens, courts, judges, employees, and other stakeholders. We believe in continual improvement of our services and products to better serve and support our customers and the evolving environment. Employees are future-focused, take initiative, and are personally responsible for work delivery and professional growth. Our leaders are committed to professional development and growth of employees by empowering and supporting motivated individuals; providing clarity and focus for projects; giving those individuals the environment and support they need; and fostering a culture of collaboration, transparency, learning, trust and shared accountability.
General Position Summary
Position Title:
Document Manager
Effective Date:
April 2024
Salary Grade/Range:
Maximum Appropriated Salary of $76,000
FLSA Status:
Exempt - Administrative
EEO Job Category:
Professional
General Position Summary
:
The Document Manager will assist in the development and coordination for documents in the Idaho Judicial Branch. The Document Manager is responsible for working with the Idaho Supreme Court (ISC), county representatives and 3rd parties to create and coordinate the creation, posting and preservation of documents. This position will facilitate policy committee meetings that will review all policy, standard operation procedure (SOP) documents and the other documentation. This position reports to the Legal Counsel of the Administrative Office of the Courts (AOC).
Special Note:
This position is available to start June 1, 2024.
Major Duties and Responsibilities
(The examples provided do not cover all of the duties which the incumbent of this position may be required to perform.)
Plans, develop, and assist in writing program policies, SOP's and any other documents as assigned; Facilitates key support staff for the business /divisional policy committee by setting agendas, tracking progress, and ensuring follow ups are completed;
Works with the division leadership and others to translates documentation development, expected outcomes and timelines for the new and existing policies and SOP's; Manage the versions, posting, archiving, and tracking of all documents for the ISC; Researches all the hierarchical documentation that is required to be noted in each subsequent document. Such as; Rules, Statute, and policies. Develops and implements processes for the updating, creation and archiving of court documentation including but not limited to:
Coordination and facilitation of the policy meeting and administrative support needed to ensure ease of participation for the document committee members; Facilitating discussions between the Idaho Judicial Branch, counties, and third parties to ensure clear documentation is available for all parties as appropriate; Developing and distributing updates to stakeholders, leadership and others as needed and as appropriate; Coordinating Idaho Judicial Branch staff, and others for education, training/technical assistance and support of the Idaho Judicial Branch and overall priorities of any new or revised documents; Coordinates with the Public Information Officer (PIO) to prepare informational materials to communicate to the public on policies, and procedures if appropriate; Assisting with the review and editing of reports and other documents; Completing other duties as assigned by the Idaho Supreme Court or designee(s).
Coordinates the development, renewal and review process of policies and procedures; Maintains communication with all participants regarding timelines and deliverables of documents; Facilitates staff involvement in the department policy development and application; Provides technical assistance to divisional staff in preparation of written material; Ensures the priorities of the ISC are focused on delivering the approved business documents to support the mission; Promotes an image of a high-quality effort through expertise and responsiveness; Identifies capability gaps on individual implementation teams and assists teams in identifying the right resources as needed; Intervenes, resolves conflicts, provides direction, and challenges committee to seek alignment across the groups as it relates to supporting documentation;
Minimum Qualifications
The Idaho Courts reserve the right to consider an equivalent combination of education, training, and/or experience necessary to successfully perform the major responsibilities of the position.
Education and Experience:
Bachelor's degree in English, Journalism, Technical Communication, or a related field; Master's degree preferred;
A minimum of five years of technical/legal writing experience in a professional environment; Experience in setting up an organization wide document program; Experience in interpreting and translating laws, regulations, or policies into written procedures; Researching, composing, and editing legal and technical information materials; Experience in software to modify, track and develop legal, technical or complex materials in a final form.
Experience in a judicial branch, state or governmental agency is preferred; Demonstrated experience in communications including but not limited to written, verbal, and electronic reports
Knowledge, Skills, and Abilities
Knowledge, Skills, and Abilities:
Knowledge of document management principles, concepts, and practices; Knowledge of quality management and process improvement principles and practices; Knowledge of document retention, version control and creation for organizations; Knowledge of document management applications; Knowledge of and experience with facilitating meetings; Skill in creating clear and concise technical documents for business, and legal documentation;
Skill in collaborating and developing consensus among diverse stakeholders over whom you have no formal authority; Skill in establishing and maintaining effective working relationships; Ability to prioritize work in a rapidly changing environment; Ability to observe and suggest continuous document improvements;
Ability to gather and analyze facts, draw conclusions, define problems, and suggest solutions; Ability to organize and manage time effectively; Ability to analyze complex issues and data and develop feasible solutions; Ability to follow-through and ensure completion of assignments; Ability to coordinate multiple assignments simultaneously; Ability to work independently and in a team environment;
The Idaho Judiciary is an equal opportunity employer. Hiring is done without regard to race, color, national origin, sex, age, religion, socioeconomic status, sexual orientation, gender identity, disability, or any other applicable legally protected status. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need accommodation for applying or interviewing, please notify human resources.
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