Position Title: Administrative Assistant I
Agency : Department of Corrections
Closing Date/Time: 11:59 p.m. 05/29/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $5,653 monthly; Full Range $5,653 - $8,070 monthly
Job Type: Salaried
County: Logan
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number 37594 Position Overview The Illinois Department of Corrections is seeking a highly motivated, detail oriented, and energetic individual to join our team as an Administrative Assistant I. Working under the general direction of the Warden, this position will serve as the Facility Review Control Officer. The right candidate will be responsible for maintaining and updating changes in administrative directives, institutional directives, and institutional procedures. Primary duties include ensuring compliance with Departmental and facility policies and procedures, which entails assigning current policy reviews to staff, conducting assessments of those reviewed policies to ensure compliance, and assigning corrective action to those areas that need improvement. A background in departmental policies and procedures is preferred but not required. We encourage all qualified candidates to apply.
Job Responsibilities 1. Serves as assistant to Warden.
2. Coordinates audit assignments to assess and make recommendations for improvements based on system testing and analysis.
3. Serves as the Facility Review Control Officer.
4. Coordinates internal reviews and audits relative to directives received from general office.
5. Provides guidance and direction to staff and individuals in custody in resolving problems in areas encountered within the scope of the administrative office.
6. Maintains audit files.
7. Maintain audit files updates files to include new and revised administrative and Institutional directives.
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications 1. Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
2. Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.
Preferred Qualifications 1. Prefers at least three (3) years of experience interpreting administrative and institutional directives and departmental rules.
2. Prefers at least two (2) years of experience conducting audits in a correctional setting.
3. Prefers at least two (2) years of experience communicating and interacting with management and agency officials.
4. Prefers at least two (2) years of professional experience drafting reports for internal and external reviews.
5. Prefers at least one (1) year of experience establishing corrective action procedures and follow-up.
6. Prefers at least one (1) year of professional experience creating and maintaining an information database and tracking information.
7. Prefers at least one (1) year of professional experience responding verbally and in writing to external and internal inquiries.
8. Prefers at least one (1) year of professional experience working with and maintaining confidential information.
9. Prefers at least one (1) year of experience conducting administrative projects.
10. Prefers at least one (1) year of professional experience using computer software systems.
Conditions of Employment 1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer .
About the Agency The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00am - 4:00pm Mon-Fri, Sat/Sun Off
Work Location: Lincoln Correctional Center, ******** th St, Lincoln, Illinois, 62656
Agency Contact: Tiffany Lee, HRR
Email:
Posting Group: Office & Administrative Support; Public Safety
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
