Filing Deadline: Mon 6/3/2024 UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from Career Appointment: Apply by 05/22/2024 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/03/2024. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTIONUnder general supervision, responsible for administrative duties to include coordination of information and organization of the Division of Hospital Medicine.
Assist in organizing meetings, conferences, maintain calendars for faculty, as required. Collaborate with the Division Administrator in implementing sound business practices, policies and procedures for the Division. Function as the medical personnel contact and assist in coordinating academic and faculty affairs with Medical Staff and the Department of Medicine Chair's office. Assist in academic faculty and appointment files with the Department of Medicine's Academic Affairs office and the Medical Staff Administration office.
Maintain confidential personnel files for Hospitalist faculty. Utilizing a thorough knowledge of the Division's clinical and quality improvement activities, independently respond to a variety of information requests and disseminate information through interpersonal, telephone and electronic communications. Route calls, information/data requests, and issues to the appropriate personnel. Prepare and disburse materials, reports and follow-up materials for Hospital Medicine operations meetings.
Coordinate purchasing and inventory activities for the Division. Arrange travel, itineraries and reimbursement as required. Exercise independent judgment and maintain confidential information. Function independently. Interact with the Chair's Office, hospital personnel, third-party providers and pharmaceutical representatives. Appropriately direct patient inquiries and clinical care requests. Other duties assigned as needed.
MINIMUM QUALIFICATIONSDemonstrated executive-level administrative skills; the ability to determine priorities/organize tasks while working with parallel projects/multiple deadlines.
Excellent communication skills, both written and verbal, a friendly demeanor, and an orientation towards providing strong customer service to patients, faculty and staff.
Demonstrated experience managing a complex calendar. Proven experience to coordinate meetings, conferences and workshops.
Extensive computer experience with various software packages to include Oracle Business, Concur, and MedHub.
Demonstrated ability to maintain confidentiality, work independently with frequent interruptions, work under pressure and meet deadlines, prioritize and organize project tasks for multiple faculty and staff.
Demonstrated experience with New Innovations software.
Excellent knowledge of English grammar, spelling, punctuation and sentence structure.Demonstrated skill in independently composing correspondence.
Knowledge of Medical Staff credentialing.
Excellent critical-thinking skills and a proven ability to evaluate situations, present pros/cons and make recommendations/decisions.
Demonstrated experience making domestic and international travel arrangements.
Knowledge of policies/procedures for preparing academic review files, annual supplements, and bibliographies.
Demonstrated knowledge of standard and computerized filing systems with ability to maintain systems for rapid/easy retrieval.
PREFERRED QUALIFICATIONSDemonstrated ability in using Financiallink, Travellink, Payment Authorization, Express Cards, Groupwise.
Knowledge of UC policies and procedures to include purchasing regulations and procedures.
SPECIAL CONDITIONSEmployment is subject to a criminal background check.Pay Transparency Act Annual Full Pay Range: $40,700 - $81,850 (will be prorated if the appointment percentage is less than 100%)
Hourly Equivalent: $19.49 - $39.20
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable. UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
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UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
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UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.
